Job Description

Date Posted: 09/22/2022
Req ID: 27464
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Laboratory Medicine & Pathobiology
Campus: St. George (Downtown Toronto)
Position Number: 00001179

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Laboratory Medicine and Pathobiology (LMP) occupies a unique position at the interface between basic biomedical science and clinical practice. We are an assembly of over 400 investigators, scientists, and clinicians, who educate and mentor trainees pursuing undergraduate, graduate, and postgraduate medical studies, engaged in investigating disease mechanisms and patterns and translating new knowledge and discoveries into improved health outcomes for patients and populations.

As Graduate Programs Administrator, you will support our graduate coordinators, faculty and students of our research stream MSc and Phd programs, which train new and emerging scientists and laboratorians in 10 research areas including molecular and cell biology, cancer, cardiovascular disease, brain and neuroscience, genetics, and more recently artificial intelligence in healthcare. As a member of our student services team, you will coordinate program activities that include communicating with prospective students, handling applications, onboarding, and orientation of new students to the programs, and documenting learner progress to program completion. Your exceptional interpersonal skills and demonstrated ability to facilitate, navigate, and support students and faculty through their educational experiences will be critical to the continued success and reputation of our research stream programs.

Your responsibilities will include:

• Acting as the first point of contact, responding to inquiries and redirecting as appropriate
• Scheduling appointments for prospective students, applicants, and current students to address individual needs
• Coordinating program schedules and program activities with faculty and staff
• Providing detailed information on program requirements, procedures and deadlines and verifying the accuracy and completeness of application documents and information
• Coordinating event logistics and supporting committees
• Creating and updating student records, organizing data and generating reports

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum two years of related administrative experience, preferably in a University or post secondary environment
• Demonstrated student services experience and direct experience working with and collaborating with faculty
• Demonstrated experience coordinating academic programs, coordinating examinations, schedules and timetables, and verifying and monitoring student records
• Experience coordinating and supporting committees
• Experience collecting, maintaining and reporting on data
• Experience updating website content
• Advanced proficiency with MS Office 365, SharePoint, content management systems, and experience working with SLATE, ROSI/Acorn, ROSI Express, Quercus, eMarks, or similar student systems to enter data, retrieve information, and generate reports
• Excellent oral and written communicationsskills
• Strong initiative, attention to detail, interpersonal, proactive and highly resourceful
• Must be able to cope with pressures and deadlines while adapting to evolving processes and procedures
• Ability to take initiative and work proactively, with demonstrated experience recommending process and workflow improvements
• Demonstrated commitment to equity, diversity, inclusion and the promotions of a respectful and collegial learning and working environment

Assets (Nonessential):

• Experience supporting graduate programs and admissions processes

To be successful in this role you will be:

• Communicator
• Multi-tasker
• Organized
• Team player

This is a term position, ending November 10, 2023.

Closing Date: 09/30/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $56,514 with an annual step progression to a maximum of $72,271. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Dinuka Perera

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .