Job Description

Position Information

Position Title

Graduate Program Administrative Assistant

Department/Unit

History

Location

Halifax, Nova Scotia, Canada

Posting Number

S033-25

Employee Group

NSGEU Local 77

Position Type

Term

Duration of Contract (if applicable)

Eighteen (18) months

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0 FTE

Salary

$25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)

Classification

C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Arts and Social Sciences (FASS) is dedicated to delivering the highest quality arts, humanities and social science education in Canada consistent with our standing among the top fifteen universities in the country. Reporting to the Department Chair, with day-to-day direction and checking of work performed by the Administrative Coordinator, the Graduate Program Administrative Assistant provides administrative support for the Department of History graduate program and performs other general administrative duties.

Key Responsibilities

Act as a resource for current and prospective students, graduate committee, and faculty members, explaining department and university policies on a wide variety of issues. Update and submit graduate program calendar entries. Monitor the program scholarship budget and assist Graduate Coordinator with correct distribution of scholarship funds. Prepare TA-ship payroll for graduate students and graduate scholarship payments. Coordinate graduate admissions for the department, which includes receiving and tracking applications, following up on missing documentation, calculating admission GPAs for each applicant, and answering inquiries from applicants about the status of their application. Maintain and update the department's website (for e.g., update faculty web pages, create new web pages as required, and update the online graduate student handbook annually). Coordinate occasional special projects related to the website, and liaise with the university web team as needed. Perform general office and related duties, and serve as back-up to the Administrative Coordinator and other departments as required. Provide additional administrative support to other departments primarily for website updates and to support web projects.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/Administrative Professional diploma with approximately three to five years' related work experience (or equivalent combination of training and experience). Excellent organization and interpersonal skills, attention to detail, and a proactive approach. Demonstrated strong verbal and written communication skills. Proficiency in MS Office applications (Word, Excel, Outlook) and an aptitude for learning new software packages.

Assets

Experience in higher education or a similarly complex organization (government, health, etc.). Knowledge of and ability to use Banner, Navigator, the Graduate Funding Payment System, and Electronic Personnel Action Forms. Experience in website maintenance and familiarity with Adobe Experience Manager (AEM) content management program.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie's core competencies (https://www.dal.ca/dept/leaders.html), in particular:



Self-Awareness & Professionalism Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.



We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit

www.dal.ca/hiringfordiversity


Posting Detail Information

Number of Vacancies

One (1)

Open Date

02/19/2025

Close Date

02/26/2025

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/18264