Job Description

About AstraZeneca At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you\xe2\x80\x99re our kind of person! Hybrid Working When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working give us the platform we need to connect, work at pace and challenge perceptions. That\xe2\x80\x99s why we work, on average, a minimum of three days per week from the office. But that doesn\xe2\x80\x99t mean we\xe2\x80\x99re not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world. Global Business Services The Global Meetings and Events (GME) team sits within the Global Business Services (GBS) organization and is responsible for implementing and executing a global Strategic Meetings Management Program (SMMP) across Commercial, Enabling Units and Science Units. What you\xe2\x80\x99ll do The GME Meeting Manager, reporting into the GME Team Leader, will drive best-in-class meeting and events planning services that are cost effective and deliver value to AstraZeneca. You will have end to end accountability for internal and external meeting execution (face-to-face, virtual and hybrid), liaising with business owners, sourcing and logistics partners to ensure success. This includes vendor review and negotiation, overseeing website development, attendee management, compliance and final program billing and reconciliation. Travel will be required to assist with on-site logistics for larger, more complex meetings. Responsibilities: The ideal candidate will have strong project management, problem solving, negotiation and interpersonal skills, and be able to work with little supervision. You must be highly organized, flexible, thrive in a fast-paced and highly-regulated environment, be willing to collaborate with other areas where needed and handle multiple projects with tight deadlines. You should understand the business objectives, corporate culture and be able to keep up with evolving priorities. You will contribute to broader organization programs and company goals.

• End-to-end accountability to plan and execute internal and external meetings (face-to-face/virtual/hybrid) by working in collaboration with the business meeting owner and external partners for all aspects of a meeting, including site recommendations, production supplier recommendations, contract negotiations, budgets, catering, creation and ownership of project plan, attendee management, travel arrangements, event agenda and on-site support
• Understand the business priorities and AstraZeneca culture including regulations, policies and reporting requirements
• Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external, with the ability to work across time zones (some early starts/late evenings or weekends may be required)
• Source and recommend virtual meeting format to achieve desired meeting output, suggesting new technologies as appropriate
• Identify creative solutions to find cost saving opportunities while adapting to ever-changing business needs, policies and laws
• Manage internal compliance process on behalf of the business owner; guide and direct business owner on process and requirements
• Be an active member of the broader GME team to provide benchmarking, best practices and knowledge sharing
• Effectively manage external vendors and internal stakeholders while establishing collaborative relationships
• Travel to and support off-site event delivery and execution when required (up to 30%)

Education, Qualifications, Skills and Experience Essential for the role:

• Experience with large meeting and events planning (100+ attendees)
• Demonstrated financial/budget proficiency
• Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies and financial transparency
• Proven ability to act independently and be resourceful in approach to problem solving
• Strong communications, negotiation and influencing skills; ability to lead to desired outcomes
• Proficiency in MS Office tools (Word, PowerPoint and Excel)
• Ability to travel by airplane, boat, rail and/or car, when required approx. 30%

Desirable for the role:

• College Degree
• Pharmaceutical meeting planning experience
• Experience with meeting industry technology a plus (CVENT)
• Certified Meeting Planning or Certified Meeting Management Certification
• 5+ Years in Meeting management and/or Travel industry experience
• 5+ Years Project Management experience

Why AstraZeneca? At AstraZeneca we\xe2\x80\x99re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There\xe2\x80\x99s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We\xe2\x80\x99re on an exciting journey to pioneer the future of healthcare. So, what\xe2\x80\x99s next? Are you ready to bring new ideas and fresh thinking to the table? Brilliant! We have one seat available and we hope it\xe2\x80\x99s yours. Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 9 years
• Learn about our culture
• Learn more about working with us in Canada
• View our YouTube channel

Are you interested in working at AZ? Apply today! AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com.