Job Description

GBM Assistant

HOW YOU WILL FULFILL YOUR POTENTIAL

Provides administrative support in a complex team environment to a senior group or executive. Coordinates complex, senior-level internal/ external meetings and conference calls. Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner. Supports internal and external managers or clients. Organizes and ships literature to clients. Responds and follows up on client requests. Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics. Coordinates a high volume of domestic and international travel arrangements and processes expense reports. Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested. Maintains understanding of firm policies and handles certain issues independently. Manages monthly invoices and arranges for payment. On-boards new hires, processes new employees, transfers, termination, etc. Responsible for participation in general administrative duties (copying filing, faxing, archiving), ad-hoc projects, committees and or group events. Orders supplies and keeps inventory well-stocked.

SKILLS AND EXPERIENCE WE ARE LOOKING FOR

Requires excellent interpersonal and communication skills. High attention to detail. Ability to maintain high standards despite pressing deadlines. Ability to solve problems quickly and efficiently. Strong knowledge of general business, corporate and government cultures. Ability to handle highly sensitive, confidential and non-routine information. Self-starter with excellent anticipation skills; problem solving; follow up. Demonstrated dependability and sense of urgency about getting results. Demonstrates high degree of integrity and confidentiality. Strong organizational skills. Comfortable working with people at all organizational levels. Comfortable working in a sometimes hectic, high pressure environment. Ability to display a consistent, professional degree of communication Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment. Must be able to prioritize a variety of time-sensitive tasks. Must have excellent judgment; independent thinker and resourceful. Strong proficiency in MS Word, Excel, PowerPoint and Outlook. Team player with a positive attitude. Highest degree of integrity, professionalism, diplomacy and discretion required. Prefer 3+ years of experience

We Offer Best-In-Class Benefits

Healthcare & Medical Insurance
We offer a wide range of health and welfare programs that vary depending on office location. These generally include medical, dental, short-term disability, long-term disability, life, accidental death, labor accident and business travel accident insurance.


Holiday & Vacation Policies
We offer competitive vacation policies based on employee level and office location. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.


Financial Wellness & Retirement
We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees' priorities.


Health Services
We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.


Fitness
To encourage employees to live a healthy and active lifestyle, some of our offices feature on-site fitness centers. For eligible employees we typically reimburse fees paid for a fitness club membership or activity (up to a pre-approved amount).


Child Care & Family Care
We offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.


Benefits at Goldman Sachs
Read more about the full suite of class-leading benefits our firm has to offer.



Opportunity Overview
CORPORATE TITLE
Support
OFFICE LOCATION(S)
Calgary
JOB FUNCTION
Administrative Assistants - Non MC
DIVISION
Global Banking & Markets