Job Description

Company : IWK Health

Req ID: 174962
Department/Program: DI Mammography, Diagnostic Services & Maritime Medical Genetics
Location: Halifax
Type of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $20.0923 - $21.913 /hour
Closing Date: March 7, 2024 (Applications are accepted until 23:59 Atlantic Time)

Successful applicants will be eligible to receive a one-time Signing Bonus of $1,000. In turn, a Return of Service will be required for a (1) one-year period.

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other\'s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our , and enjoy access to enhanced and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi\'kma\'ki, the unceded and ancestral territory of the Mi\'kmaq people. Working in Mi\'kma\'ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Clerical Coordinator, the General Office Clerk works independently and is responsible for duties associated with the Diagnostic Imaging Department. Primary responsibilities include but are not limited to: pending and facilitating the triaging of diagnostic imaging requisitions; liaising with referring services to gather additional or missing clinical information; registering patients and verifying patient information to ensure accuracy; scheduling patients for diagnostic imaging procedures; advising clerical coordinator what supplies need to be ordered; and opening, sorting and distributing mail/faxes/reports as required. This position will have the main focus of pending and booking in Community Wide Scheduling (CWS) and ensuring DI requests are appropriately logged, triaged and filed.

Hours of Work

Monday-Friday; 7 hours daily; variable between 7:30 am and 5:00 pm

Your Qualifications

• Minimum High School diploma or G.E.D. required.
• Graduate of a recognized secretarial/clerical program an asset.
• Demonstrated knowledge of Meditech registration, Meditech Community Wide Scheduling is preferred.
• Knowledge of Moneris, eMedical, Access E-Forms, PACS/Web 1000 is an asset.
• Demonstrated initiative, accuracy, attention to detail and ability to work independently.
• Proven interpersonal and communication skills.
• Demonstrated knowledge of Family Centred Care.
• Flexibility required for changes in work area within DI on short notice and to meet workload demands.
• Competency in other languages considered an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the to ensure you are flagged as an internal applicant.

Nova Scotia Health Authority