Job Description

About Us:

BrandBoosty is a fast-growing social media agency with teams in Canada, delivering impactful results for our clients. We specialize in social media management, influencer marketing, campaign boosting, and content creation.

We're looking for a detail-oriented and dependable HR & Finance Administrative Coordinator to support our growing operations team. This person will work closely with leadership to handle key internal tasks like HR documentation, invoicing, payment tracking, and team coordination. If you're organized, proactive, and thrive in a fast-paced environment, we'd love to hear from you.

Key Responsibilities:

HR Support:

Maintain and organize employee records, contracts, and onboarding documents Coordinate onboarding/offboarding processes and training schedules Assist with recruitment tasks like scheduling interviews and posting job listings Help manage internal team updates, calendars, and HR communications
Finance Support:

Handle payment collection and send reminders for outstanding invoices Prepare and send out client quotations and contracts Track payment status and update internal systems Coordinate with the accounting team for monthly reporting and reconciliations
General Operations:

Provide administrative support to the founder and department leads Assist with tracking project timelines, deliverables, and client status Ensure smooth day-to-day office functions and internal coordination Respond to general inquiries and offer ad-hoc support as needed
Requirements:

1+ year of experience in an administrative, HR, or finance support role Strong organizational and time management skills Excellent communication skills (English and Chinese is a bonus) Familiar with Google Workspace, Excel, and basic financial tools Able to handle confidential information with professionalism Proactive, reliable, and comfortable with fast-moving environments
Why BrandBoosty?

At BrandBoosty, we don't just manage content--we help brands grow and thrive. If you're passionate about keeping things running smoothly behind the scenes, this is your chance to contribute to a young, creative, and energetic team where your work will be noticed and appreciated.

Job Type: Full-time

Pay: $18.00-$20.00 per hour

Application question(s):

How many languages do you speak? (Mandarin, English, French, etc.) Are you looking for full-time, part-time, or something flexible? Would you be able to work on-site in Markham? Do you have your own transportation, or do you rely on public transit to commute?
Work Location: In person