Job Description

Full-time Financial Secretary

- 0.75 FTE

Ecole Mother Teresa School

Sylvan Lake, AB

(This position will remain open until a suitable candidate has been found)


We are seeking a Financial Secretary (Secretary II) who willresponsible for the financial secretary roles and responsibility.


We are a diverse school community that welcomes many families from around the world. A positive, kind, and patient disposition is essential when interacting and communicating with parents, students, and staff.







We are seeking a flexible team member who possesses strong organizational and people skills. The ideal candidate will take initiative, assist where needed, and be a committed member of the office team.


Preference will be given to candidates with a strong commitment to Catholic education, knowledge of PowerSchool and Google programs, and experience in an office setting.

Key responsibilities of this position are:

Control the Purchase Orders and Payment Orders, Accounts Payable and Visa system Oversee the operational daily accounting system that maintains the Student Generated Funds records to ensure accurate and traceable records are in place. Ensure the timely collection of school fees via online payment system. Control the Management of the school security mechanisms and facilities, keys, swipe cards, and janitorial issues. Oversee the secure cash custody within the facility, ensuring that the school and district assets are properly protected. Make the weekly bank deposits. Source the best possible equipment and supplies required by the school. Manage and training staff to complete and submit staff expense claims Manage and monitor school budgets and provide systems to monitor and access budgets. Respond to requests by local administration as well as board office staff for data and information updates. Submit work orders to the Maintenance Department when needed. Oversee the First Aid locations and supplies within the school. Maintain School website and manage weekly parent communication via online newsletter. Manage uploading and completion of online field trip permission forms. Reconcile all VISA statements and collect all required receipts. Coordinate and manage protocols and details for the emergency response system. Assist the Administrative team with duties as needed. Work as a team to ensure the front office is a welcoming environment where parents, students, and staff can get help. Provide assistance and coverage to the PowerSchool Administrator. This may include back up reception, first aid, and PowerSchool support.


In order to be considered for these positions, you

must

upload a current Resume and Cover Letter to the job posting you are applying to.


The Cover Letter and Resume must be a Microsoft Word or PDF file.


If you are having trouble applying to this posting, please contact Apply To Education at 1-877- 900- 5627 or info@applytoeducation.com

For instructions on how to create a Red Deer Catholic Regional Schools account, please click this link: