Job Description

About Us

Great Oak VFA is an industry-leading

Litigation Support Firm

composed of highly driven business, accounting, and vocational professionals. We deliver a full spectrum of litigation and economic support services to legal professionals and their clients across Canada.

We are seeking a

motivated and detail-oriented Administrative Assistant

to join our dedicated team. This role offers regular exposure to lawyers, accountants, economists, and insurance professionals -- ideal for candidates who thrive in a dynamic, professional environment.

Job Summary

The

Administrative Assistant

reports directly to the President and will assist professionals in managing client files and workflow. The successful candidate will be

friendly, energetic, and self-motivated

, with excellent communication and organizational skills.

Key Responsibilities

Manage time and priorities effectively in a busy professional office. Demonstrate proficiency with

MS Office applications

(Outlook, Word, Excel, PowerPoint). Communicate professionally with clients, legal representatives, accountants, and other stakeholders. Monitor and respond promptly to client inquiries, ensuring superior customer satisfaction. Coordinate document workflow -- sourcing, drafting, editing, and billing. Assist with AR collections and processing client payments, ensuring timely and accurate financial tracking. Handle client matters proactively and ensure successful project completion under deadline pressures. Apply logical thinking, independent judgment, and effective problem-solving.

Qualifications

Bachelor's degree or college diploma

(preferred). Strong computer proficiency in

MS Word, Excel, and Outlook

. Excellent analytical, organizational, and problem-solving abilities. Ability to work independently with minimal supervision. Strong attention to detail

Benefits

Extended health care (after 6 months) Vision care (after 6 months) On-site parking

Schedule

Monday to Friday 8:30AM - 4:30PM

How to Apply

Please send your

resume and cover letter

via email to:

careers@greatoakvfa.com

Job Type: Full-time

Pay: $20.00-$23.00 per hour

Expected hours: 7.5 per week

Benefits:

Dental care Extended health care On-site parking Paid time off
Language:

Mandarin (preferred)
Work Location: In person