FRS Administrative & Reception Clerk II 11 months
Job Number : 46351


This position provides administrative support to the Manger of Emergency Systems and Chief of Emergency communications. You will be responsible for providing a broad range of clerical and administrative services in support of the day-today operations of the area. While working with specific sections this position will also work collectively with the mindset of contribution to and meeting with overall needs of the Branch. With a focus on the City of Edmonton\xe2\x80\x99s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Provide reception and clerical support to Emergency Communications Services and Emergency Systems Unit
• Answer security door intercom for admittance into the building/office
• Maintain station login of visitors to the office and create records as required
• Respond to telephone, email and/or in person inquiries, and take messages
• Sending and receiving mail via interoffice courier as well as shipping (domestic and international) packages as requested
• Scan and distribute bulletins, notices, job postings and announcements for the section
• Organize and attend meetings, coordination and distribution of agendas, document meetings using effective minute taking techniques
• Attend meetings, and prepare agenda & minutes. once approved, post or email and distribute it.
• Update Shared Drive accordingly .
• data entry, filing, faxing, scanning, and photocopying.
• support replacing/repairing headsets or radios requests
• Data entry for cell phones and laptops and create a Remedy ticket.
• Branch SOP/SOG process and tracking.
• Back up coverages to other admin staff.
• Other related duties as required

Qualifications:

• Completion of the 12th school grade including business subjects related to word and information processing OR completion of an appropriate certificate program from an approved business school or college
  A minimum of 2 years of diversified word and information processing experience.
  Google Application Skills (Slides, Gmail, Calendar, Google Meet etc.)
  Attention to detail
  Considerable knowledge of general office management
  Knowledge of City of Edmonton policies and procedures
  Able to prioritize workload, be a self-starter, and focus on making contributions to the team
  General knowledge of Fire Rescue Services
  Ability to make decisions in accordance with established policies and procedures
  Experience working with SAP, SIRE, POSSE data entering, research, Remedy Ticket, EIAM
  Excellent time management and verbal and written communication skills
  Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position, there may be a cost associated with this requirement
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City\xe2\x80\x99s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City\xe2\x80\x99s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City\xe2\x80\x99s leadership competencies, please visit edmonton.ca/our-culture

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95. The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Employment@edmonton.ca 1 temporary full-time position for up to 11 months Hours of Work: 33.75 hours per week, Monday - Friday Salary: $23.664- $ 29.385 (Hourly) Talent Acquisition Consultant: RD/MZ



Classification Title : Word Data Processing Clerk II
Posting Date : Mar 29, 2023
Closing Date : Apr 12, 2023 11:59:00 PM (MDT)
Number of Openings (up to) : 1 - Temporary Full-time
Union : CSU 52
Department : Fire Rescue Services
Work Location(s) : Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3