Job Description

Job Overview

Full Time - Parental Leave Coverage, 12 - 18 Months, with the potential for extension.

The Community Foundation of Southeastern Alberta (CFSEA) is seeking a dedicated and detail-oriented

Foundation Services Coordinator (FSC)

to join our team.

The

Foundation Services Coordinator (FSC)

plays a pivotal role in supporting the operations of CFSEA. Reporting to and working closely with the Executive Director, the FSC is responsible for overseeing bookkeeping functions, managing donations, and maintaining accurate financial and donor records. This position also provides essential administrative support by coordinating board and committee meetings, assisting with grant administration, and contributing to communications and marketing activities. The ideal candidate will possess strong technological, organizational, and interpersonal skills, along with experience in financial administration and database management.

Organization Overview

The

Community Foundation of Southeastern Alberta

(CFSEA)

strengthens communities by building permanent endowment funds, investing in regional charitable initiatives, and providing leadership on issues affecting regional well-being. Governed by a volunteer Board of Directors, CFSEA is a public foundation committed to fostering community vitality across Southeastern Alberta.

Key Responsibilities

Administration & Governance

Serve as the first point of contact for phone and in-person inquiries. Maintain confidential information with respect to financials, current and potential stakeholders, and operations to maintain trust and legal obligations. Coordinate board and committee meetings, including agendas, minutes and correspondence. Prepares meeting and presentation packages for the ED to present to various stakeholders. Maintain donor and organizational records, both electronic and paper. Streamline office procedures for efficient administrative operations. Undertaking other day-to-day activities needed to further the goals of the CFSEA.

Finance & Bookkeeping

Work in correlation with the third-party accounting provider and the ED to ensure the following:

Process and manage donations, ensuring accurate records and issuing receipts. Record donations, manage bank deposits, and oversee donor acknowledgement processes. Oversee accounts payable and receivable, including invoices and grant disbursements. Support the Executive Director with payroll, time sheets, and expense reports as needed. Issue grant distributions for all fund types and maintain accurate financial records on a monthly basis and as required. Support annual audits and financial reporting.

Grants

Under the direction of the Grants and Communications Coordinator (GCC), the FSC will:

Support the GCC with the Grant Lifecycle management software. Assist with grant application processing, compliance checks, and reporting. Prepare grant letters for all external grants. Help coordinate follow-ups with grant recipients such as final reporting, site visits, and scheduling of agency Board presentations. Assist the GCC with event planning and implementation.

Knowledge, Skills & Abilities

Strong administrative, organizational, and time management skills, with the ability to prioritize and manage multiple tasks efficiently. Strong research, evaluation, and problem-solving skills with keen attention to detail. Experience with bookkeeping, accounts payable/receivable, and financial reporting. Advanced proficiency in Microsoft Excel and experience with accounting and donor databases (e.g., Foundant, QuickBooks). Experience supporting board and committee governance, including meeting coordination and recordkeeping. Strong written and verbal communication skills, including report preparation, correspondence, and stakeholder presentations. Excellent interpersonal skills, with the ability to work effectively with volunteers, staff, donors, and community stakeholders. Ability to work independently while managing multiple priorities and deadlines. Professionalism, discretion, and a positive, team-oriented attitude. Knowledge in website design and creating social media content is an asset.

Qualifications & Experience

Completion of a two-year diploma in Business, Accounting, Bookkeeping, or related field - or a comparable level of experience demonstrating similar knowledge and skills. Experience maintaining accurate financial and donor records. Previous experience in a non-profit organization is an asset.

Hours of Work & Compensation

The Foundation Services Coordinator is a temporary full-time parental leave position with the potential for extension (37.5 hours/week). Compensation is provided according to CFSEA's approved salary grid, commensurate with experience and qualifications.

The position includes legislated benefits (EI, CPP), paid vacation as outlined in the CFSEA Human Resource Policies, access to group health benefits, and all applicable statutory holidays.

The role requires professionalism, adaptability, and a strong work ethic, particularly in managing a dynamic workload within a growing Community Foundation.

Occasional work outside of regular office hours and off-site activities (e.g., community events, board and committee meetings) may be required. The successful candidate must demonstrate a commitment to upholding CFSEA's values in professional, non-partisan, and community-focused manner.

How to Apply:

Please submit your resume and a cover letter outlining your qualifications and interest in the role to niki@cfsea.ca by November 17, 2025. Applications will be reviewed on a rolling basis until the position is filled. For more information about the Foundation and this opportunity, please visit cfsea.ca

Job Type: Full-time

Pay: $22.96-$26.57 per hour

Expected hours: 37.5 per week

Work Location: In person