Job Description

Position: Forms Analyst:

Dept: Health Information Management

Posting ID: 2022-29830

Role Level: PG06( $27.85 to $34.85)

Status: Permanent Full Time

Site: Credit Valley Hospital

Shift: Monday to Friday, 8am to 4pm

Posted: October 24,2022

Internal Deadline: October 31,2022

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital, the Queensway Health Centre, and the Reactivation Center at Humber. Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission: A New Kind of Health Care for a Healthier Community

Our Values: Compassion, Excellence, Courage

Our Goals: Quality, Access, Sustainability

Our Enablers: People, Education, Innovation, Research

Position Summary:

Reporting to the Manager, Health Records within Health Information Management, and the Resource Lead for day to day workflow, the Forms Analyst is responsible for the ongoing creation, revision and operation of the forms control program for patient charts. Procedural analysis, design, and layout of forms, as well as producing/obtaining finished typeset is integral to this role. Responsible for the coordination and technical set-up of forms and ensuring clinical forms are AODA compliant (as needed).

:

• Designs, revises and analyses forms in accordance with hospital policy and branding guidelines
• Maintains forms control through detailed records (i.e. spreadsheets & documentation), versioning and use of watermarks to ensure accuracy and quality
• Archives form versions as required to meet hospital and legal standards
• Utilizes computer software and technical expertise to generate form templates, proofs and final layouts
• Liaises with stakeholders on forms development and revision
• Problem solves barcode scanning errors
• Maintain the SharePoint site for the department and HIM projects including maintenance of user access and permissions
• Establish and maintain department policies and procedures in electronic format (Paradigm)
• Understand and apply copyright law related to images, templates and tools
• Participate as a Subject Matter Expert as required for various projects across THP
• Other duties as assigned to support the department

Qualifications:

• Graduate of a graphics based program at the diploma, certificate or degree level and with a certificate in desktop publishing or equivalent work experience
• ITIL certification is an asset
• Experience with Epic is an asset
• Excellent computer skills
• Good working knowledge of offset print industry and continuous forms is essential
• Preferred candidates would have experience in forms development and analysis, documentation and archiving systems; experience in health care industry
• Knowledge of AODA compliance for websites an asset

The successful candidate should be proficient in the use of the following tools:

• PC multimedia
• Publishing/Layout software - Adobe Creative Suite (Illustrator, Photoshop, InDesign, Acrobat Professional and Live Cycle)
• Optio Design Studio, MediRex Forms or other forms design applications
• Microsoft Software: Word, Excel, PowerPoint, InfoPath, SharePoint, Publisher & Visio, Outlook

Location:

We offer employees, in roles that are conducive to remote work, the flexibility and the right mix of remote and in-office work (approximately 80/20). Acknowledging that the primary works space will be remote work from home, but there will be times when onsite presence is appropriate just as there will be times when onsite presence may not be possible.

The expectation is that remote work locations, as part of the Flex First program, will be in the employee's place of residence, and adhere to all THP policies and procedures, with special consideration towards privacy. Since employees should be available to return to the workplace with 24 hours' notice, remote work outside of the province or country is not acceptable.

To pursue this career opportunity, please visit our website:

Internal Candidates who believe they possess the necessary qualifications and experience for this position and who have been in their current position for at least six (6) months are encouraged to apply.

Candidates are selected on the basis of their skill, ability, experience and qualifications.

Where these factors are relatively equal seniority shall govern providing the successful applicant.

Trillium Health Partners' (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply. Research has shown that candidates from underrepresented groups often only apply when they feel 100% qualified. We encourage all applicants who are members of groups that have been marginalized on any grounds enumerated under the Ontario Human Rights Code based on race, gender identity or expression, sex, sexual orientation, disability, political belief, religion, marital or family status, age, and/or status as a First Nations, Metis or Inuk/Inuit person to consider this opportunity.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Trillium Health Partners is identified under the French Language Services Act.

We thank all those who apply but only those selected for further consideration will be contacted.