Job Description

Job Overview

We are seeking a highly organized and detail-oriented Assistant to support our team with administrative and clerical tasks. The ideal candidate will possess strong office experience, excellent communication skills, and proficiency in various software tools. This role offers an opportunity to contribute to a dynamic environment where efficiency and professionalism are valued.

Duties

Manage and maintain schedules using Microsoft Outlook Calendar and Google Workspace Handle data entry, filing, and document proofreading to ensure accuracy and organization Assist with bookkeeping tasks using QuickBooks and perform basic financial record keeping Provide front desk support, including greeting visitors and managing multi-line phone systems with professional phone etiquette Support administrative functions such as organizing files, preparing correspondence, and managing office supplies Use Office experience to prepare reports, presentations, and other documents in Microsoft Office applications Coordinate with team members for appointments, meetings, and project deadlines Utilize DocuSign for electronic document signing and management Ensure smooth communication flow through effective organizational skills

Skills

Proficiency in QuickBooks, Microsoft Office (Word, Excel, PowerPoint), and Google Workspace Strong customer service skills with excellent phone etiquette Experience with clerical tasks such as filing, data entry, proofreading, and document management Familiarity with multi-line phone systems and front desk operations Ability to manage schedules effectively using Microsoft Outlook Calendar Excellent organizational skills with attention to detail Typing speed and accuracy for efficient data entry Office experience or administrative experience preferred Knowledge of basic bookkeeping principles is a plus Ability to handle confidential information discreetly and professionally
This Assistant position is integral to maintaining efficient office operations and supporting team productivity. We value proactive individuals who excel in multitasking within a professional environment.

Job Type: Full-time

Pay: $17.20-$66.48 per hour

Work Location: In person