Job Description

Basic Function:

To undertake a wide variety of Financial Services activities by assisting in various financial core areas such as grant funding, accounts payable, P-card processes, accounts receivable, taxes, budgets, financial analysis, general ledger maintenance and financial system maintenance, year-end, and special projects.

Position Description:

• To fulfil the role of P-Card compliance administrator and to liaise with P-card holders in administering and ensuring compliance including acceptable back-up, descriptions, and approvals including follow-up with vendors as required
• To develop, coordinate and administer the Norfolk County Grant program for both internal and external agencies.

• Coordinate and administer the submission of all grant funding opportunities for Norfolk County.
• Develop a robust external grant process and policy for Council approval.
• Provide advice, guidance and recommendations to internal resources, including the Senior Leadership Team and external agencies involved in grant submissions on behalf of Norfolk County to ensure grant applications are successful.
• Ensure accuracy and completeness of all submissions prior to releasing to various Ministries
• Create and submit reports to Council related to the approval for project funding submissions, application updates, etc.
• To coordinate and prepare agendas and minutes and chair meetings as appropriate.
• Responsible to provide back-up for ensuring financial systems are always in balance including reviewing, analyzing, process streamlining and to document and track issues and results.
• To perform accounts payable support duties in a back-up capacity, including but not limited to providing guidance to departments and divisions on accounts payable policies and procedures, assisting with weekly cheque runs and other accounts payable functions as needed, including data input, EFT payment creation, and filing.
• To support annual budgets, reporting and variance functions including but not limited to providing guidance to staff, maintaining security and workflows, processing budget amendments, data input, compiling and printing financial documents, completing subsidies and reporting requirements.
• To be responsible for the administration of tax applications related to Sections 357, 358 and 359.
• To provide general accounting services as required related to the collection, processing, and documentation of property taxes and accounts receivables.
• To provide general accounting services as required related to drainage, year-end and the preparation, balancing and posting deposits.
• To prepare and present written or verbal reports, policies, and procedures and/or recommendations to General Managers, Directors, staff, Council and external agencies and the public as required.
• To develop, review, update and maintain the County's website and intranet for Financial Services ensuring information is current and easily accessible.
• To assist with the development, coordination, and facilitation of training programs for core functions of Financial Services to Council, staff and the public as required.
• To provide guidance on core Financial functions, financial policies and procedures to ensure consistency across the organization related to internal controls and transactions.
• To perform high level, technical detailed financial analysis as required.
• To participate on committees or working groups on behalf of Financial Services as required to establish work priorities and schedules to ensure necessary timelines are met.
• To develop, coordinate, maintain and ensure compliance for Financial Services electronic/on-site filing systems.
• To ensure records management functions for the department are completed in accordance to the County's classification system and retention schedule.
• To perform other related duties to assist in all functional areas of Financial Services as required including admin support to the Treasurer/Director as needed

Requirements

Knowledge and Experience:

• Post-secondary education in business administration, accounting, commerce or related discipline.
• Minimum of three years' accounting, p-card reconciliation and financial experience, preferably in a municipal setting.
• Experience in working with complex financial systems, preferably with the systems in the County's financial systems architecture.
• Completion or in progress or willingness to obtain the Municipal Clerks Treasurers of Ontario (AMCTO) Municipal Accounting and Finance Program (MAFP) and the Municipal Administration Program (MAP).

Skills and Abilities:

• In-depth knowledge of and experience with ERP or financial systems preferably Central Square municipal sector systems.
• Sound knowledge of accounting principles and understanding of municipal operations.
• Ability to exercise discretion, judgement and work independently, with a high degree of initiative and creativity.
• Ability to work under pressure with constant interruptions, rapidly changing priorities, and deadlines.
• Sound research, analytical, and problem-solving skills.
• Strong communication, facilitation, and training experience.
• Excellent oral and written communication skills.
• Valid Ontario driver's license and access to a reliable vehicle.
• Expertise in corporate standard software (Microsoft Office), including Excel at an advanced level and department specific software.
• Must be aware of safe work practices as they relate to job responsibilities and work environment and have the basic understanding of the Occupational Health and Safety Act.

Benefits

Posting #: CUPE 95.22

Position: Financial Management Generalist

Status: Permanent Full Time

Employee Group: CUPE Local 4700

Salary: $26.70 - $33.37 per hour (under review)

Division: Corporate Services

Department: Financial Management and Planning

Reports To: Treasurer, Director of Financial Management and Planning

Location: Simcoe, ON

Posting Period: November 2, 2022 - November 16, 2022

How to Apply:

Follow the link below via Google Chrome for the application process:

• Ensure the file extension for your resume document is .doc, .docx or .pdf
• If you are electing to include a cover letter, the cover letter and resume must be sent as 1 file.

The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.

Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.

Thank you for you interest in this position. Only those to be interviewed will be contacted.