Job Description

Join our team of dedicated and professional staff, and experience a collaborative, supportive work environment where your efforts are appreciated, and your growth valued. You will have the unique opportunity to work with some truly inspirational community leaders and collaborate with colleagues to accomplish organizational objectives, shaping the future of Grey Highlands together. If you are ready to immerse yourself in an enriching, fast-paced role and contribute to the continuing development of Grey Highlands, we are eager to hear from you.

Due to a vacancy, the Municipality of Grey Highlands is receiving applications to fill the permanent full-time position of Financial Analyst. Reporting to the Deputy Treasurer or their designate, as part of the Finance Department, the successful candidate will perform duties in accordance with departmental and corporate work plans and priorities.

MAJOR RESPONSIBILITIES

Handles accounting transactions for all Municipal bank accounts, reconcile to the general ledger and complete bank reconciliations. Provides technological support for financial software to all Departments. Records the addition and disposal of assets in the asset management database and reconcile to the general ledger. Governmental reporting, including HST and Financial Information Return. Participates as a member of the Asset Management Team. Assist with the maintenance of asset inventories and databases using GIS tools, service requests and work order systems, financial reporting systems, asset management software, and other data management tools. Prepares internal procedures for using computerized and manual finance and accounting systems effectively. Simplifying, where possible, complex accounting and finance records that serve departments and cost centres without compromising accountability. Responsible for the development of operational and capital budgets over multiple years. Prepares journal entries and working papers to support day to day operations and coordinating the year-end audit process. Develops Standard Operating Procedures for finance department primary functions. Completes special projects to support the department in relation to budget, asset management, and analysis Identifying, monitoring, and reporting on financial indicators and measures. Coordinates month end reconciliation process of the subledgers. Provides backup coverage as needed within the Finance Department.

OTHER RESPONSIBILITIES

Oversee asset management planning activities that fall within their department and act in support of other departments. Promote best practices for asset management planning and meeting or exceeding provincial regulations. Manage and monitor the progress of asset management practices at the Municipality with the support of all departments. Follow asset management practices as outlined in the Municipality's Asset Management Policy. Composes and issues general correspondence on a variety of subjects. Responds to inquiries from internal departments, vendors, ratepayers and public by phone, email or in-person. Provides coverage and support for front counter, email and telephone for peers within the department as staffing levels require. Assists in the administration and development of new or revised policies, operating procedures, internal controls and work methods covering the corporate finance function. Performs other duties as assigned in accordance with corporate objectives.
Responsible, as an employee, for health & safety under the Occupational Health & Safety Act (OHSA). This includes, but is not limited to:

Working safely within the law and safe work practices/procedures (understanding and following standard operating procedures, wearing personal protective equipment, using MSDS information, ensuring all guards are in place, when applicable). Immediately reporting unsafe acts, conditions, or contraventions of the OHSA to a supervisor, the JHSC, or a Health & Safety representative.
Develops and maintains good working relationships with Council, staff and the public which includes:

Complying with all office procedures. Attending meetings. Participating in resolution of delivery service issues. Communicating ideas, suggestions, and procedural changes Assisting where and when needed during staff shortages and/or emergency situations.

KNOWLEDGE AND SKILLS

Education and Experience:

University degree in Finance, Business Administration, or a related discipline. Recognized accounting designation (CPA) would be preferred. A minimum five (5) years experience in accounting/bookkeeping, preferably within a Municipal setting. Experience working with a variety of technological platforms and software General knowledge of Public Sector Accounting Standards. Valid G Driver's License. Strong oral and written communication complemented by a proficiency in computer literacy and Microsoft Office skills. Background in Vadim/iCity, FMW and CityWide is considered an asset.

Work Requires:

Knowledge of accounting, procurement, financial planning, and budget processes. General understanding of applicable legislation, by-laws, funding sources and policies related to municipal finance, procurement, accounting and reporting. Ability to exercise discretion and diplomacy in matters of a highly confidential and sensitive nature, including security of data Ability to work under pressure, complete multiple assignments and function effectively in a high-volume workplace with tight deadlines Proven ability to implement and utilize new and existing tools to create efficiencies and
perform work more effectively

WORKING CONDITIONS

Work occurs in an office environment with a high degree of public and inter-departmental contact. This position requires long periods of sitting, as well as consistent visual concentration upon computer screens. Hours of work are scheduled within the core operating hours of 8:30 A.M. - 4:30 P.M., Monday through Friday. Occasional overtime may be required to deal with peak periods. Work is subject to regular deadlines, constant interruptions and is carried out in a public office environment under minimal supervision. Some travel to other Municipal sites or to attend training and/or conferences may be required from time to time. CONTACTS Communication with internal and external individuals is regular in this position. Internally, this includes municipal employees, managers, and members of Council. Externally, this includes the public, consultants, suppliers, and government representatives.

Job Types: Full-time, Permanent

Pay: $36.25-$42.41 per hour

Expected hours: 37.5 per week

Benefits:

Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person