Job Description

The Organizational Setting
The Finance Branch is responsible for managing the financial resources of the Organization, developing and applying budgetary, accounting and financial policies, procedures and controls. The Branch also plays a key role in the custody and distribution of financial resources, the monitoring of expenditures, and the strengthening of ongoing compliance with the International Public Sector Accounting Standards (IPSAS). The Accounting Services Section (ASV) and Financial Services Section (FSV) are the two sections under the Finance Branch.


The incumbent will be working under the supervision of the Chief, Finance Branch, and within delegated authority, the Finance Specialist will be responsible for carrying out the Functions described.


Major duties and Responsibilities
Function 1 (incl. Expected results)

Manages and leads cost accounting initiatives including methodology development, cost recovery policy implementation, and ongoing cost analysis optimization

, achieving results such as:


Manage cost accounting initiatives including methodology development, cost recovery policy implementation, and ongoing cost analysis optimization and provide guidance and advice to management in these and related areas to support organizational funding, pricing strategies, and strategic decision-making. Ensure cost accounting and efficiency initiatives maintain compliance with IPSAS standards, internal control requirements and financial rules and regulations. Oversee and coordinate financial aspects of organizational efficiency projects, representing Finance Branch in cross-functional initiatives to identify cost savings, optimize resource allocation, and enhance operational effectiveness across all business units. Develop comprehensive cost allocation frameworks, cost driver identification, costing models, and cost transparency reporting mechanisms while establishing cost measurement standards and validation processes to ensure accuracy and consistency. Coordinate with business units across various organizational levels to identify, map, and validate cost components and allocation bases while supporting efficiency improvement initiatives and ensuring compliance with IPSAS standards and financial regulations. Manage cost accounting system requirements within Quantum ERP framework and coordinate cost recovery automation capabilities to support efficiency monitoring and reporting. Track cost accounting and efficiency project performance KPIs and identify areas for enhancement and continuous improvement. Provide sound advice and lead training, workshops, and knowledge transfer on cost recovery and cost accounting methodologies. Contribute to ICAO long-term financial sustainability initiative.
Function 2 (incl. Expected results)

Coordinates and manages the evolution and continuous improvement of business processes and finance systems aimed at enhancing efficiencies, strengthening internal controls, and driving automation

, achieving results such as:


Conduct comprehensive business process analysis, including Fit/GAP analysis, process mapping, and root-cause analysis to identify improvement opportunities based on industry best practices and current technology trends. Monitor and reinforce internal control requirements embedded in financial systems (e.g., role segregation, automated validations, workflow restrictions), identify and mitigate process-related risks, ensure financial system controls and monitored and updated to incorporate audit recommendations as required. Perform impact analysis of organization-specific functionalities and business processes validation when changes are applied by other partner agencies, while staying abreast of new and changed functionality in Oracle FIN modules and advise stakeholders of improvement opportunities.
Function 3 (incl. Expected results)

Serves as the business-side focal point for financial reporting and analytics, coordinating comprehensive reporting strategies and data governance

, achieving results such as:


Serve as the business-side focal point for financial reporting, leading the design, development, testing and maintenance of financial reports, dashboards, and performance monitoring tools, including financial statements and donor reporting. Contribute to financial data governance by overseeing master data structures, validation, and integrity across ERP platforms and related systems, ensuring accuracy, consistency, and traceability of financial information, including maintenance and business-side validation of key financial master data and control elements. Analyze ERP data, provide ad hoc extracts, develop custom reports, and identify integration gaps between financial systems, proposing corrective actions in collaboration with ICT.
Function 4 (incl. Expected results)

Represents Finance Branch interests in organizational improvement initiatives and coordinates strategic finance technology implementations

, achieving results such as:


Work closely with the Enterprise Portfolio Management Office (EPMO) to coordinate financial transformation initiatives and system enhancements within the continuous improvement framework, leveraging insights and requirements from previously mentioned tasks and/responsibilities. Serve as the Finance Branch's liaison with ICT, system integrators, and key partners to ensure implementation of new Oracle functionality or modules or enhancements of existing modules. Represent the Finance Branch in working level meetings for Quantum ERP Agencies and maintain professional relationships with project stakeholders, sponsors, and interest groups across business units and governing bodies. Coordinate and validate business requirements for integration across Financial Systems, including Quantum, Dynamics 365, Jira, Project & Programme Management systems, and Corporate Performance Management Reporting solutions.
Function 5 (incl. Expected results)

Performs other related duties as assigned

.



Qualifications and Experience
Education

Essential

An advanced university degree (Master's degree or academic equivalent) in accounting, finance, business administration, economics or related field is required. A first-level university degree in combination with two additional years of qualifying experience in accounting, finance, business administration, economics or related field, may be accepted in lieu of the advanced degree.

Desirable

Professional accounting qualification (e.g. CPA, CA, ACCA or equivalent).


Professional Experience

Essential

A minimum of seven (7) years of progressively responsible professional experience in finance, cost accounting, accounting, budgeting, or related area, including several years extensive experience in budget planning, financial analysis, or financial oversight. Experience designing, developing, and maintaining financial reports, dashboards, and performance monitoring tools. Advanced experience in Excel and financial reporting tools. [PI1] Prior experience in systems implementation, ERP financial modules, or modernization of financial processes. Experience in cost accounting, ERP financial modules (Oracle, Quantum, Dynamics 365), and business process improvement. Prior experience in large, complex organizations (UN, governmental, or international) and supervisory/team management. Field/country office experience and experience with IPSAS standards.

Desirable

Languages

Essential

Fluent reading, writing and speaking abilities in English.

Desirable

A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish)



Competencies

Professionalism

: Knowledge of office automation and computerized accounting systems; an aptitude for figure work requiring accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork

: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication:

Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing

: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability

: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Judgement/Decision-making

: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.


Conditions of Employment
It should be noted that this post is to be filled on a for an initial period of one year.


ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.


ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. The Standards of Conduct for the International Civil Service adopted by ICAO, which are applicable to all staff members, are defined in the ICAO Service Code (Staff Regulations).


ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).


The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.


Remuneration: Level P-4 Rate Net Base Salary


per annum + Post Adjustment (net)


per annum(*)


USD $84,672 USD $ $30,651


(*) Post Adjustment is subject to change.


How to apply
Interested candidates must complete an on-line application form. To apply, please visit: ICAO's e-Recruitment website


Notice to Candidates


ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.


[PI1] This should be framed as experience. If it is proficiency, it should be placed under professionalism.