Job Description

Title

: Finance & Operations Associate

Compensation

: $26-30 per hour preferred, based on experience (full-time, permanent)

About SAF International

SAF International is a Canadian nonprofit working across South Asia to support education, community development, and humanitarian initiatives within underserved communities. Our work is donor-funded and project-driven, requiring strong financial stewardship and transparency.

Role Summary

The Finance & Operations Associate is responsible for the day-to-day financial administration of SAF International. This role ensures timely, accurate financial data is available to leadership, supports donor and grant reporting, and acts as the internal owner of our accounting systems and workflows.

This is a hands-on coordination role, ideal for someone early-to-mid career who is comfortable with bookkeeping, systems, and cross-team follow-up.

Duties

Maintain accurate and up-to-date financial records in the accounting system (currently Sage 300), including regular entry and reconciliation of transactions. Prepare monthly financial summaries, reports, and budget tracking to support leadership decision-making. Track and reconcile project and program expenses from international field teams (India and Nepal), ensuring proper coding by project and funding source. Manage accounts payable and receivable processes, including vendor payments, invoice tracking, and follow-ups. Investigate and resolve financial discrepancies by reviewing account information and supporting documentation. Maintain organized financial records and documentation to support audits, donor reporting, and compliance requirements. Collaborate with internal teams (donor relations, operations, leadership) to respond to financial data requests and ensure adherence to financial policies. Assist external accountants and bookkeepers with year-end audit preparation, tax filings, and regulatory reporting. Identify opportunities to improve financial processes, documentation, and reporting workflows as the organization grows.

Skills & Qualifications

Experience in bookkeeping, accounting coordination, or nonprofit finance (2-5 years preferred) Proficiency with accounting software (Sage 300, Sage Intacct, QuickBooks, or similar) Strong Excel / Google Sheets skills (basic formulas, reconciliations, summaries) Understanding of accounts payable, accounts receivable, and general ledger processes Experience supporting audits, year-end close, or working with external accountants Ability to track expenses by project, program, or funding source Strong attention to detail and accuracy Ability to manage deadlines and work independently Comfortable coordinating with remote and international teams Clear written and verbal communication skills
Job Type: Full-time

Pay: $26.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Extended health care
Application question(s):

Have you tracked expenses by project, program, or funding source (e.g., cost centres, grant codes)? Yes or No Are you comfortable using Excel or Google Sheets for reconciliations, summaries, and basic formulas? Yes, Somewhat or No Have you supported year-end close, audits, or worked with external accountants? Yes or No
Experience:

hands-on bookkeeping or accounting coordination: 2 years (required) AP/AR: 2 years (required)
Work Location: In person