Job Description

Finance Coordinator (Term Position)

Province

Ontario

City/Town

Ottawa

Hours

Full time

Job ID

25-241

Department

Finance

Location:

24 Colonnade Road, Ottawa ON

Schedule:

Daytime, Monday to Friday


Are you a detail-driven problem solver who thrives on bringing order to numbers, clarity to reports, and insight to financial operations? Commissionaires Ottawa is looking for a meticulous and motivated Finance Coordinator to work in person at our Head Office in Ottawa. In this key role, you will support our Finance team by ensuring accuracy in accounts payable and receivable, contributing to month-end closings, and helping us maintain financial integrity across the organization. The position is a twelve-month term position.


What you will be doing...


We are seeking a proactive Finance Coordinator to join our Finance Department. Reporting to the Controller, the Finance Coordinator plays a key role in supporting day-to-day financial operations, with responsibilities across accounts payable, accounts receivable, reconciliations, and month-end close activities.


This position operates in a collaborative, fast-paced, and deadline-driven environment. It requires strong organizational skills, attention to detail, and the ability to shift priorities as needed. The Finance Coordinator also provides cross-functional support to other areas within the Finance team to ensure continuity and accuracy of financial processes.


Some of your responsibilities include...


Accounts Payable


Enters vendor invoices into the accounting software, ensures expenses are posted to the appropriate department and general ledger accounts, obtains necessary approvals Assists with the weekly cheque and EFT run by preparing a list of invoices to pay, attaching approvals, obtaining signatures and submitting for final authorization Codes and inputs expense claims to the appropriate department codes, expense accounts and rebilling accounts, reviews line items for adherence towards the expense policy Communicates and liaises with vendor contacts, solving invoicing issues and providing payment dates Assist in remitting legislative and statutory payments on time Provides other ad-hoc support to the Accounts Payable Specialist

Accounts Receivable


Imports timesheets from payroll software, enters information into accounting software to generate customer invoices, emails invoices to customers and provides supplementary information if necessary Receives and reviews customer payments (EFTs and cheques), applies customer payments to correct outstanding invoices Communicates and liaises with customers, solving billing discrepancies by interacting with both payroll and contract administrators Enter finalized invoices into customer billing portals, ensure accuracy per billing information and PO information to avoid delays in payment Collect on outstanding invoices in a professional manner by building relationships and providing effective client services Provides other ad-hoc support to the Accounts Receivable Team

Month-End Tasks


Various account reconciliations, preparing adjusting entries when required and presenting findings to management Assist the Controller with the month-end close when requested

Other Tasks


Provide general administrative assistance as required

What's in it for you?


Work for a reputable and nationally known company Work in a challenging and rewarding work environment Employer paid professional development A comprehensive benefits package Generous paid time off, holidays and sick days Retirement plans with company matching of employee contributions Employee discount programs, social outings and holiday gatherings

What You Bring


Education & Technical Expertise


College diploma in business/accounting (required) University degree in Business, Accounting or Commerce (preferred) 2 - 5 years of experience in accounts payable and/or receivable Experience with Microsoft Dynamics GP (preferred) Strong proficiency in MS Excel; knowledge of MS Outlook, Word, and Adobe Acrobat

Skills & Abilities


Excellent written and verbal communication skills in English Strong attention to detail and commitment to continuous improvement Professional appearance and interpersonal conduct Ability to prioritize and manage multiple tasks efficiently Customer service-oriented and able to maintain confidentiality

Other Requirements


Candidates must be eligible for a Government of Canada Secret security clearance, which involves a 10-year background verification conducted by Public Services and Procurement Canada (PSPC)

Application Process


If we are the right fit for you, we want to hear from you! Send us your resume and cover letter to competition@commissionaires-ottawa.on.ca.

NOTE

Only those candidates that meet the specified requirements will be considered for this position. Candidates that do not meet the requirements may be considered for similar opportunities.


Commissionaires values the diversity of our workforce and respects its employees as individuals, regardless of race, nationality, religion, sexual orientation, gender and age.


In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Commissionaires' Policies on Accommodation, a request for accommodation will be accepted as part of Commissionaires' hiring process.


We appreciate all who apply, however we will only be contacting candidates of interest.


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