Job Description

To apply, please submit your resume and answer the three application questions. A separate cover letter is not required. This posting will remain open until a suitable candidate is found.

Position title:

Finance Coordinator

Supervised by:

Finance and Operations Manager

Compensation:

Pay Scale - Coordinator Step 1 as per 2025 Pay Scale. Annual salary $55,806. Eligible for Health & Dental Benefits (Employer pays 100%) Group Pension (OPTrust) with 3% employee/employer contributions 10 Paid Time Off Days (PTOD) per year

Hours:

Weekdays, 40 hours/wk. Some weekends and evenings are required. Role may be part of on-call rotation.

Duration:

Permanent.

Details:

This posting is for an existing vacancy

Organizational Mission and Values:

One City Peterborough is an organization that believes that everyone belongs and together we flourish. To that end, we focus on supporting those who have experienced homelessness and/or criminalization towards their full inclusion into the community. Our mission is to journey together as a community that promotes housing, community safety, and social inclusion in the City of Peterborough by responding to immediate needs, breaking down barriers amongst us, and advocating for systemic change. We work from the values of belonging, dignity, courage, trust, and love.

Job Purpose/Summary:

The role of the Finance Coordinator is to lead the day-to-day financial administration and transactional management for One City Peterborough. The Finance Coordinator will monitor the organization's chart of accounts, process accounts payable and receivable, prepare payroll, maintain financial records, and support month-end and year-end processes in collaboration with the management team. The Finance Coordinator will update and ensure financial systems, documentation, and reporting under the purview of One City Peterborough are being operated as accurately, efficiently, and responsibly as possible. The Finance Coordinator will provide training, education, and ongoing supervision to administrative staff involved in financial processes.

One City Peterborough has about 100 staff, and around a $4 million annual operating budget.

Primary Duties and Responsibilities:

Financial Administration and Transactions Process accounts payable and receivable, including payment of invoices and proper recording of revenue. Complete payables in an accurate and timely manner. Prepare and process payroll, including deductions, benefits, and tax deductions. Handle bank deposits and reconciliations. Create and enter month-end and year-end adjusting entries. Perform accurate filing of financial reports, including HST rebate requests. Monitor restricted vs. unrestricted funds. Monitor chart of accounts and identify items that require attention Track and report on program budgets and expenditures. Support cash-handling procedures for programs and events. Provide training, direction, and ongoing support to administrative staff who support with finance-related tasks. Work closely with the Housing Coordinator and Director of Development to ensure compliant and accurate tracking of rents, capital expenditures, and interorganizational projects. Provide training, supervision and support to placement students as required. Financial Reporting and Analysis Prepare financial statements and reports as needed and provide insight into trends, opportunities, and potential risks. Review grant agreements and budgets and collaborate with program coordinators to track spending. Manage cash flow by tracking income and expenses, and providing insight and recommendations to support long-term financial planning. Provide up-to-date monthly financial statements for the Finance Committee, in collaboration with the Board Treasurer. Budgeting and Financial Planning Assist in development and monitoring of the annual budget, in collaboration with the Executive Director, the Finance and Operations Manager, and program coordinators. Flag gaps and challenges during budget season that were missed in the previous year, and provide recommendations on how to integrate these into the upcoming budget process. Utilize OCP's vision, mission, and values when providing budgeting and planning feedback. Compliance, Audit, and Controls Ensure compliance with all audit requirements and assist during the annual audit by providing required documents. Ensure compliance with CRA charity requirements. Maintain internal controls and support improvements to financial policies. Ensure compliance with payroll legislation and remittances. Systems & Record Management Maintain and improve financial systems and software, including QuickBooks Online and various spreadsheets and tracking tools. Maintain and improve filing system of financial documentation Participate in Management Visioning and Collaboration. Participate in staff meetings, trainings, and retreats as required and as a part of the management team, contribute to visioning, leadership, and decision-making of the Administrative team and the organization as a whole. Collaborate with other OCP programs to improve policies and procedures, develop intraorganizational effectiveness, and increase support opportunities for staff, and individuals eligible for OCP programming. Engage in ongoing learning and professional development, and modify program operations accordingly, to ensure maximum effectiveness and alignment with OCP mission and values. Learn and integrate decarceral, restorative justice, and transformative justice practices into policies and procedures.
.

Key Competencies:

Accountability

: Takes ownership of personal workload, adheres to ethical fundraising guidelines and practices.

Confidentiality:

Maintain confidential donor records and financial information.

Ownership:

Takes pride in the work that is accomplished, and understands the functions of tasks within the bigger picture of the organization. Ensures deadlines are met and work is completed properly.

Professionalism:

Demonstrates professional standards of conduct.

Relationship Building:

Ability to develop and maintain strong relationships with donors, community partners, and stakeholders.

Communication Skills:

Exceptional written and verbal communication; able to craft compelling stories, donor appeals, and social media content.

Organization and Attention to Detail:

Strong project management skills with the ability to manage multiple priorities, deadlines, and campaigns simultaneously.

Collaboration:

Collaborates effectively across teams to align fundraising and communications efforts with organizational goals.

Creativity and Initiative:

Brings new ideas to donor engagement, campaigns, and public communications; proactive in problem-solving.

Equity and Inclusion:

Promotes a welcoming, respectful environment for people of all backgrounds, identities and abilities.

Qualifications:

Commitment to the mission and values of One City Peterborough Ability to make decisions effectively and work autonomously Strong administrative skills including time management, scheduling, and organization Proficient with computers and digital technology Demonstrated financial experience in the not-for-profit sector Proficiency with current bookkeeping practices Proficiency with accounting software, particularly Quickbooks Online Strong organizational skills and attention to detail College or university degree in related field is an asset Sound judgment and the ability to work independently and as part of a team Well organized, with a proven ability to meet deadlines Ability to problem solve and seek guidance when issues arise Strong written and verbal communication skills A belief in the ability of individuals to grow and change A compassionate and kind demeanor Model nonviolent peacemaking in the workplace and community through respectful interactions and professional relationships The ability work in an anti-oppressive and anti-racist framework Ability to develop and maintain effective partnerships with other service providers Current and original copy of a satisfactory Criminal Records Check, Vulnerable Sector Search and Child Abuse Registry Check is required Note: Most of our staff work in the vulnerable sector, and are required to provide a Vulnerable Sector Check. We will disregard any results that are not relevant to the position or its requirements and invite open discussion around relevant results to develop a collaborative plan.*

Work Conditions and Physical Capabilities:

Work Location(s): 360 Reid Street (office). May be required to travel to locations in town for partner agency meetings. Accessibility: One City offices are accessible via an elevator; however not all bathrooms are fully accessible. Accessible bathrooms are on the 3rd floor. Primarily weekdays. May occasionally require evenings or weekends. As part of the management team, opting in to the paid on-call rotation for after hours and weekend emergencies is preferred. One City's office environment can be noisy and interruptive. It is important that the employee has excellent organizational, time and stress management skills to complete the required tasks.

Key Relationships & Interactions:

Internal

Finance and Operations Manager Executive Director and Director of Development One City's Leadership and Management Team One City staff and volunteers One City's Board of Directors (co-chairs and Treasurers)

External

Various grant organizations and foundation representatives Partner agencies involved in joint projects with OCP Vendors, contractors
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

One City Peterborough is committed to inclusion and equity and strives to ensure that our staff reflects the diversity of our community. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized, including First Nations, Metis and Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, persons involved in the criminal legal system, and those who identify as women and/or 2S LGBTQ+. We are committed to removing barriers to employment that are faced by equity-seeking groups and encourage (but do not require) members of these groups to self-identify as such in their cover letters.

Most of our staff work in the vulnerable sector, and are required to provide a Vulnerable Sector Check. We will disregard any results that are not relevant to the position or its requirements and invite open discussion around relevant results to develop a collaborative plan.

Approved by:

Tammy Kuehne

Date approved:

November 24, 2025

Last reviewed date:

December 18th 2025

Date and Signature:

TK - Dec 18 2025

Job Type: Full-time

Pay: From $55,806.00 per year

Application question(s):

How does the role of Finance Coordinator, here at One City Peterborough, align with your personal and professional goals? (2-5 sentences). Please describe to us your experience using Quickbooks or other accounting software? Speak to your experience using these for payables, receivables, payroll, and/or reconciliation (3-6 sentences). Describe your experience and/or education with bookkeeping. Describe what accounting principles would be important for a nonprofit like One City Peterborough (3-6 sentences).
Work Location: In person