Job Description

Department:

Administration

Location(s):

Moosonee, Moose Factory, Cochrane, Kapuskasing, Timmins, or other designated service sites

Reports To:

Supervisor - Finance

Job Class:

Team Member

Salary Structure:

CBG05 - Collectively Bargained Grid 05

Unionized:

Yes

TEER Level:

3

NOC Code:

14200

Purpose of the Role

The Finance Clerk provides day-to-day support to the Finance team through accounts payable, document verification, data entry, and payment processing tasks. This position is essential in ensuring the financial integrity, accuracy, and timeliness of the Agency's accounting operations.


Operating in alignment with organizational policy, collective agreement provisions, and Indigenous values of stewardship, this role supports the efficient use of financial resources that serve the wellbeing of children, families, and communities across Treaty 9 territory.

Core Responsibilities

1. Accounts Payable and Data Entry

Enter and code invoices into accounting software in accordance with agency and audit standards Prepare payment requisitions and ensure proper documentation, approvals, and authorizations Verify vendor information and perform routine checks for accuracy and compliance Support EFT, cheque processing, and remittance tracking

2. Financial Recordkeeping and Reconciliation

Maintain accurate records of processed transactions, scanned documents, and payment logs Assist in month-end and year-end reconciliations and provide supporting documentation for audits Track staff reimbursements, vendor payments, and recurring expenses across programs

3. Communication and Support

Respond to inquiries from vendors, staff, and supervisors regarding payments, receipts, and timelines Coordinate with other administrative departments to resolve billing or documentation issues Support training for staff regarding payment processes, forms, and expense submission requirements

4. Team and Agency Participation

Attend team meetings, cross-department planning sessions, and seasonal agency reviews Support finance team data collection for reports, funding reconciliations, and ministry submissions Contribute to a respectful, accurate, and organized office environment

Required Qualifications and Experience

Certificate or diploma in Accounting, Finance, Business Administration, or a related field; or equivalent lived/professional experience Experience in accounts payable or financial administration roles, preferably in a nonprofit or Indigenous organization Proficiency with accounting software and Microsoft Excel High degree of accuracy, organization, and confidentiality in financial recordkeeping
Equivalency will be considered. Familiarity with First Nations funding streams, ISC reporting, or Indigenous-led service organizations is an asset.

Conditions of Employment

Satisfactory Criminal Record Check Valid Ontario Class G Driver's License Ability to travel occasionally for training or audit-related duties if needed Compliance with all Agency policies, Collective Agreement, and financial control procedures

Our Hiring Commitments

Payukotayno is committed to Indigenous-led services, Nation-based healing, and culturally safe workplaces. We encourage applications from First Nations individuals, especially those from Treaty 9 communities and affiliated Nations. We honour both formal qualifications and cultural/lived knowledge as valid experience.


We are committed to employment equity and welcome applications from all qualified persons, including those identifying as Two-Spirit, non-binary, LGBTQ+, francophone, persons with disabilities, and other equity-seeking groups.


Accommodations are available throughout the application process.

AODA Statement (for postings only)

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Payukotayno will provide accommodations throughout the recruitment process upon request.