Job Description

Job Number:
J0822-0826
Job Title:
Finance Assistant, International – Regular Part-time
Job Type:
Permanent PT Support (Regular)
Bargaining Unit:
PT Support
School/Department:
Finance & Business Development
Campus/Location:
Progress Campus/Hybrid
Pay Range:
$23.99 - $30.31/Hour
Hours/Week:
24 hours hours per week
Shift Schedule:
Shifts can take place Monday to Friday between 8:30 am to 5:00 pm

Date Posted:
August 11, 2022
Closing Date:
August 18, 2022


(This position is initially open to regular part-time, bargaining unit employees of the college)

Centennial College recognizes and affirms Diversity, Equity and Inclusion and Indigenous ways of knowing as central to the vibrancy and uniqueness of its learning and working academic mission. We strongly encourage applications from members of Indigenous communities and all equity-deserving groups including Women, Racialized, Persons with Disabilities, and LGBTQ+ communities. We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations. Position Summary
Reporting to the Manager of Finance within the International Department, the Finance Assistant is responsible for reviewing and recording financial information and processing payments for Agents. Specific duties include recording and retrieving financial entries from the financial database; reviewing agent agreements to make sure they are current; reviewing invoices and receipts; checking and correcting the accounting computations; running reports and performing other routine accounting activities and administrative duties. Responsibilities

• Receives commission invoices from agents or admissions officers and assistants, and checks the invoices for accuracy
• Contacts agent when errors, issues or omissions arise
• Loads payment information to Banner
• Checks if the agent is the registered agent for each student, and makes sure the agent has not already been paid for that student in the given semester
• Reviews student information to make sure they are registered, full-time status and that all fees have been paid for the semester the agent is claiming commission for
• Ensures agents banking information is complete
• Sends invoices to Accounting for payment, and investigate reasons for returned invoices
• Reviews all transactions on a quarterly basis and reconciles expenses to the financial system
• Produces a report each quarter to accrue outstanding invoices and estimate expenses to year end
• Acts as a back-up to the Finance Officer by processing wire transfers and other documents, processing purchase requisitions, and processing and prepare financial and business forms
• Acts as a back-up during vacation periods and provides office coverage for other departmental support staff when necessary
• Other duties as assigned, or required to perform the job

Qualifications/Experience

• Minimum three (3) year college diploma or degree in Business Administration, Accounting or Financial Management, or an equivalent combination of education and experience
• Minimum three (3) years relevant experience in an office administration or financial role
• Demonstrated experience maintaining Excel spreadsheets with financial data
• Demonstrated proficiency with Microsoft Word and Outlook
• Demonstrated numerical skills and basic knowledge of accounting principles
• Strong attention to detail and accuracy to reduce, detect and correct errors
• Excellent interpersonal, communication and judgment skills to deal with suppliers and other College staffs
• Strong organizational, analytical and problem-solving skills
• Proven organizational skills to balance the demands and deadlines of the position
• Able to maintain a high degree of confidentiality
• Proven problem-solving and analytical skills

Apply online: www.centennialcollege.ca/careers Proof of credentials or equivalencies from accredited regional or federal post secondary institutions and/or their foreign equivalents will be required at the time of job offer. When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and must be submitted online by Thursday, August 18, 2022 at 11:59 PM EST. Please quote Job ID J0822-0826. Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted. We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).