Job Description

Company Overview

Integris is a forward-thinking consulting firm specializing in highway infrastructure projects across British Columbia. Founded by industry veterans with over three decades of combined experience, we bring a fresh perspective to the field, combining expertise with innovation. Despite our status as a young company, we're driven by a deep commitment to excellence and a passion for making a difference in our communities.

At Integris, we believe in fostering a collaborative and supportive work environment where every team member is empowered to reach their full potential. We prioritize a culture of continuous learning and growth, offering competitive compensation packages, comprehensive benefits, RRSP matching and ample opportunities for professional development.

As we continue to expand and take on new challenges, we're looking for talented individuals who share our vision and are eager to contribute to meaningful projects that have a positive impact on our society and environment. Join us at Integris and be part of a team that's shaping the future of infrastructure development in British Columbia.

The Opportunity

Based on experience and capability, we are seeking a candidate for the part-time position of Finance and Administrative Assistant. This is currently a part-time role with the potential to move to full-time. The typical hours will be from 9am-2pm in our Kelowna office, with some flexibility. The ideal candidate will be a team player with strong communication skills, proven organizational abilities, and a keen interest in building their career while enjoying their daily work. They will be responsible for providing comprehensive support across various tasks, including managing invoices, maintaining financial records, and coordinating office maintenance. This role offers a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment.

Your Key Responsibilities

Prepare, process, and manage invoices including back up information in accordance with the contract requirements Assist with the reconciliation of invoices to ensure that all financial transactions are accurately recorded, and discrepancies are resolved. This involves comparing invoices with work orders, identifying any discrepancies and working with vendors and internal team members to resolve issues Coordination of expenses, receipts, and payments with bookkeeper to ensure timely and accurate reimbursements to staff are issued as required Maintenance of internal accounting systems in conjunction with bookkeeper to align with contracts and the overall team Financial Management of Internal Tracking Systems Respond to internal and external inquiries regarding financial matters to provide accurate and timely information. This includes addressing questions about invoices, expenses, and other financial transactions, and ensuring that all inquiries are handled professionally and efficiently Provide comprehensive administrative support to the Business Manager such as special projects, document control, file organization and maintenance of internal tracking systems Support and improve the growth of internal efficiencies Assist the operations team in creation and management of correspondence and presentations to align with company standards Coordinate office maintenance, supplies, equipment, and vendor services to ensure that all office needs are met Overall general administrative support for the team. This may include travel arrangements, booking conference spaces, etc. Provide effective communication in person and virtually to team members from other locations

Qualifications

Capabilities and Credentials

A minimum of Grade 12 education or equivalent Certificate, Diploma, or Degree in Business Administration, Finance, or a related field is preferred A minimum of 5 years of experience in bookkeeping, accounting, finance, or an administrative role Proficiency in Quickbooks Online and Quickbooks Time Proficiency in Microsoft Office Suite programs, particularly MS Excel Experience working in or with the public sector is considered an asset Strong organizational skills with the ability to maintain accuracy when working with data and complex information Demonstrate initiative, strong attention to detail, and organizational skills, with the ability to prioritize tasks to meet deadlines Effective time management skills with the ability to multitask and handle different tasks simultaneously Ability to work both collaboratively and independently Excellent written, oral, and interpersonal communication skills, coupled with strong analytical and problem-solving abilities Ability to maintain strict confidentiality and handle sensitive information
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Job Type: Part-time

Pay: $24.00-$30.00 per hour

Expected hours: 15 per week

Benefits:

Flexible schedule On-site parking Paid time off
Education:

Secondary School (required)
Language:

English (required)
Location:

Kelowna, BC V1Y 4N7 (preferred)
Work Location: In person