Job Description

Competition # : 43595Department: Community ServicesLocation: HALIFAXType of Employment: PermanentUnion Status: NSGEU - NSPGClosing Date: \xe2\x80\x8b02-Aug-24 \xe2\x80\x8b (Applications are accepted until 11:59 PM Atlantic Time)About UsAt the , we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services(ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program (DSP).Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of supports and staff to achieve desired and shared outcomes for all.About Our OpportunityAre you a terrific multi-tasker? Do you thrive in a fast-paced environment and enjoy working as part of a team? Then, this is your next career opportunity as a Finance and Administrative Clerk.In this role, you will be the backbone of our Head Office, handling essential office administration tasks and supporting our Finance and Administration team both on-site and remotely. Your contributions will be vital in ensuring seamless payment processing activities and providing comprehensive administrative support to our dedicated team.Primary AccountabilitiesYour responsibilities will encompass a broad range of tasks. For general office administration, you will coordinate internal and external meetings and events, manage office inventory requests, and serve as the first point of contact for facilities-related issues. You will coordinate mail, ensure urgent matters are efficiently addressed, answer telephone inquiries, and draft various types of correspondence. Your role in payment processing will involve receiving, verifying, balancing, and maintaining payments related to clients and suppliers, analyzing invoices, and ensuring appropriate authorization and coding for payments.You will create and submit cheque requisitions, verify vendor numbers, and maintain accurate and detailed files in compliance with our filing systems. Additionally, you will provide support to management and the Finance and Administration team by scheduling meetings, formatting documents, recording minutes, and preparing reports.Qualifications and ExperienceYou will have at least three (3) years of experience in an administrative support role, ideally with exposure to finance-related tasks. Your background demonstrates excellent customer service skills and a proven ability to assist and communicate effectively both in person and by phone.You excel under pressure and can work independently in a fast-paced environment. Your accurate keyboarding skills, combined with a working knowledge of various software programs, Microsoft Office, and databases, enable you to deliver efficient and effective administrative support.While not required, the following qualifications are considered assets:

• Completion of a business course
• Knowledge of services and programs offered by the Department and other community agencies
• Experience with financial tasks such as payment processing, invoice verification, and creating cheque requisitions
• Familiarity with SAP

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyWe recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

• A completed one-year business program and two years of related experience
• A completed related bachelors degree

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: .Working ConditionsMost of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies.Your normal work week is 35 hours/week, 7 hours/day.What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: CL 13Salary Range: $1,501.11 - $1,633.95 Bi-WeeklyEmployment Equity Statement:Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia