Job Description

FILE SCANNING ASSISTANT

The City of Belleville, known as the 'Friendly City', is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.




Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada's oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca



Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individuals to join our Transportation and Operations Services Department as a File Scanning Assistant.

Position Type:

Temporary Full Time (6 Months)

Number of Positions:

One (1)

Department:

Transportation and Operations Services Department

File Number:

SV25-106

Location:

31 Wallbridge Crescent, Belleville, ON

Hours:

35 hours/week, Monday to Friday, 8:30 AM - 4:30 PM

Employee Group

: Union - CUPE

Salary:

Jurisdiction A Grade 2 $24.43 - $28.08 per hour

Closing Date:

Tuesday, September 16, 2025at 4:30 PM

Please Note: All CUPE positions and pay rates at the City of Belleville are currently under review with the CUPE Job Evaluation project.

PURPOSE AND SCOPE:

The File Scanning Assistant will support the digitization and organization of departmental documents.

KEY DUTIES AND RESPONSIBILITIES:

Perform document scanning using scanning equipment to convert paper documents into digital format. Provide quality control for the process by ensuring that scanned documents are legible and accurately captured, adhering to established standards. Perform data entry to input relevant metadata and indexing information for scanned documents into digital databases or document management systems. Help with file organization by assisting in organizing and categorizing scanned files for easy retrieval and reference. Follow established procedures and guidelines for document handling, scanning, and storage. Work closely with departmental staff to prioritize scanning tasks and ensure project objectives are met. Perform routine maintenance and troubleshooting on scanning equipment as needed. Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, ensuring commitment to fairness, representation, accessibility and respect for diverse perspectives and cultures in all aspects of work. Perform other duties as assigned.

Note:

Above duties are representative of a typical position and are not to be construed as all-inclusive.

QUALIFICATIONS

MINIMUM EDUCATION:

Completion of a High School Diploma or equivalent. Satisfactory Criminal Record Check ("CRC") Screening prior to commencing work at the City of Belleville.

MINIMUM EXPERIENCE:

Six (6) months' experience working in an office environment.

ASSET EXPERIENCE

Previous experience with SharePoint. Previous experience in digitization or file scanning. Previous experience or knowledge of the TOMRMS system for document management. Strong attention to detail and accuracy in data entry and document scanning. Experience with organizational and time management. Ability to work independently and collaboratively.

Note:

A combination of relevant work experience and education may be considered

WHAT'S IN IT FOR YOU:
-------------------------

Competitive market salary Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

HOW TO APPLY:

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www.belleville.ca/careers



We thank all applicants who apply but advise that only those selected for an interview will be contacted.



Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant's responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting.



Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver's abstract to the Human Resources Department.



The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.



Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).




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