Job Description

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This posting is for one full-time, one-year temporary assignment positions in the Finance Office of the Faculty of Engineering, with the possibility of renewal.

Please note that these positions operate under a hybrid model where a maximum of 40% of time can be worked remotely. The source of funding for these positions are operating funds.

Position Summary:
Provide financial and accounting services centrally, or in a Faculty/department/unit, to support the recording and reporting of the Universitys financial position. Develop and implement financial, accounting, audit, investment, risk, and procurement strategies. Provide financial information and analysis, evaluate business and financial implications of investment proposals, implement and monitor financial and accounting policies and procedures, develop and implement financial controls, process and monitor financial transactions. Audit various operations of the University. Invest Universitys endowment trust, pension funds or other funds. Manage insurance claims and risk practices. Ensure effective procurement strategies and provide procurement services to the University community.

Primary Responsibilities:

• Act as a primary point of contact for Researchers requiring financial / administrative assistance during the post award management of their research funding.
• Communicate University procedures as they apply to research funds to promote compliance with all applicable regulations and policies.
• Provide relevant training to local users and act as a help desk where collaboration is necessary to roll out new systems, processes, or other tools which will facilitate research administration.
• Review fund balances and expiry dates in collaboration with Research Financial Management Services (RFMS) and Office of Sponsored Research for planning purposes and ensure continuity / renewal of funds where applicable.
• Validate expenditures for compliance with applicable Sponsor terms and conditions and University policies.
• Promote sound record retention practices to PIs (Principal Investigators) to facilitate ease of access and compliance with all regulatory policies for retention of documents.
• Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities.
• Remind PIs of reporting deadlines to ensure smooth research activities.
• Assist with the correction of ineligible expenditures charged to research grants or other.
• Review and approve Expense Reimbursement Claims to ensure compliance with applicable policies.
• Initiate and process a number of accounting activities such as opening funds, journal entries, supplier invoices and cheque deposits.
• Participate in Special Projects.

Additional Information:

This position is covering a leave replacement.

Other Qualifying Skills and/or Abilities:

Positive and ambitious colleague, willing to learn more about and interested in the Universitys finance career and in the community (students, PIs, colleagues), with experience working on research funds finance administration. Proven ability to prioritize and meet specific deadlines. Able to show attention to detail without losing sight of the bigger picture, ability to work autonomously and as part of a diverse and closely-knit team.

Ability to interact effectively with students, staff and faculty of all levels and backgrounds. Able to become the primary point of contact for knowledge and giving explanations on policies and procedures related to spending (i.e. money from granting agencies).

Demonstrated ability to work in a PC environment, already advanced in using Excel, databases, Minerva, Banner (FIS), Crystal Reports and Workday. Excellent communications skills, in spoken and written English, (McGill University is an English language University where the interaction with students will require ability to give explanations on processes and regulations both verbally and in writing), as well as solid knowledge of French language skills.

Minimum Education and Experience: DEC III Related Experience /

Hourly Salary: (MUNACA Level G) $31.19 - $38.65

Hours per Week: 33.75 (Full time)

Supervisor: Associate Director Finance

Position End Date (If applicable): 2024-07-31

Deadline to Apply: 2023-08-20

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

McGill University