Job Description

Department

Faculty of Medicine & Dentistry - Medicine Dept

Salary range

$46,697.04 to $62,542.68

Hours per week

35

Grade

6

Posted date

September 3, 2025

Closing date

September 10, 2025

Position Type

Full Time - Trust Funded

Description

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This position is a part of the Non-Academic Staff Association (NASA).


This position offers a comprehensive benefits package.

Location

- This role is in-person at North Campus Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.


The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.


Your work will have a meaningful influence on a fascinating cross-section of people -- from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.


Working for the Department of Medicine


The Department of Medicine is the largest department in the Faculty of Medicine & Dentistry at the University of Alberta with over 250 academic faculty members and over 400 trainees (graduate students, postdoctoral fellows and residents).The Department of Medicine's core mission is to undertake outstanding education, research and high-quality clinical care to provide the best possible health outcomes for Albertans. We have 14 divisions that work collaboratively in a multi-disciplinary, multicultural and ethnically diverse collegial environment.

Position Summary

Are you a polished communicator, coordinator and collaborator? Do you enjoy taking care of the small details to work towards making a big difference? The Department of Medicine is seeking a Facilities Support person who assists with activities such as space allocation, moves, equipment and key inventories, in support of the 200+ faculty members and 400+ staff. This role provides key support to the spaces and facilities at the heart of medical education and research in the Department of Medicine.


This role sits under the Department of Medicine Facilities Support Lead, and works closely with the Faculty Safety Advisor, Faculty of Medicine and Dentistry Office of Facility Planning & Projects, Office of the University Architect, Divisional Directors, Chair's office, Alberta Health Services [AHS], external contractors and suppliers.

What you will do:

Inventory Management - Clinical and Research Support

Maintains an up to date inventory of all spaces and equipment assigned to the DoM including a 3 - 5 year projected needs assessment. Coordinates with AHS for required space and equipment needed for the clinical and academic support staff assisting the Department of Medicine physicians. Works with the ADMs of other departments within the Faculty on shared spaces, resources and equipment. Coordinates and initiates access requests including key and lock change requests, proximity card requests. Maintains a database of keys and proximity card access and ensures that these are returned/removed when faculty and staff are off-boarded.

Space Planning

Assists with the assignment of office, wet and dry lab spaces Supports resolution of issues related to space planning, design, equipment and budgeting through participation in and collaboration with appropriate groups.

Health and Safety Coordination

With the Faculty Safety Advisor, ensures Principal Investigators are knowledgeable on obtaining, handling, maintaining and disposing of hazardous materials. Assists the Faculty Safety Advisor in the orientation of new lab-based investigators regarding environmental health and safety, radiation safety, animal care and use, human research ethics

Relocation Support

Responsible for supporting all aspects of intermediate moves to accomplish larger organizational plans

Minimum Qualifications

Demonstrated facilitation, negotiation and problem-solving skills; strong analytical and interpersonal skills. Ideal candidate must be self-directed and comfortable with ambiguity - a wide degree of creativity and latitude is expected. Basic knowledge of IT hardware support and infrastructure High School Diploma Computer proficient and comfortable using databases, MS Word and Excel and Google applications, including Google Mail Understands the importance of following processes and applying workflow measures Excellent written and verbal communications skills Strong organizational skills with an ability to work on multiple projects simultaneously with attention to detail. Maintains a client service focused, positive attitude contributing to an overall vibrant and healthy workplace Able to perform moderate lifting duties (50-100 lbs assisted) to perform furniture and equipment moves. Use of basic tools, ie. Screwdriver, wrenches, Allen key etc. Able to walk about campus as required

Preferred Qualifications

Post secondary education in a related area Experience in administration and coordination in either large industrial, scientific or medical public sector settings, or post-secondary education institutions. Experience in procurement, supply chain or inventory management is an asset Knowledge and understanding of Health, Safety and Environment Management Systems is an asset Previous University of Alberta experience an asset


At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.


We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.



All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms--physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.



The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.



L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.

Note:

This opportunity will be available until midnight September 10, 2025, Edmonton, Alberta local time.