Job Description

• Job ID: 43398
• Job Category: Buildings, Property Operations & Real Estate
• Division & Section: Children\'s Services, ChildSvcs Service System Plng&Policy Dev
• Work Location: Metro Hall, 55 John St. Toronto
• Job Type & Duration: Full-Time, Permanent Vacancy
• Salary: $86,500.00 - 108,459.00
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 09-Feb-2024 to 25-Feb-2024

Major Responsibilities:

• Facility management and supervision of building and property operations in the Children\'s Services Division
• Supervises and schedules activities of contracted and in house services ensuring efficiencies and alignment with program delivery (including electrical, plumbing, HVAC, custodial, grounds maintainance and pest control services)
• Oversees preventative maintenance program ensuring uninterrupted services delivery to directly operated child care centers, including district office location across the City.
• Develops and maintains open order contracts for the child care sites operated by Toronto Early Learning & Child Care Services (TELCCS ) including providing support to Centre Supervisors during renovations & repairs; confirming adherence to legislative requirements, including OHSA, OBC and Child Care Early Years Act (CCEYA)
• Develops and manages tenders/requisitions for renovations, maintenance work and equipment; ensuring space ratio and other legislation requirements are adhered to
• Confirms maintenance/renovation work complies with legislated requirements, City policies/procedures, building codes, expediting required permits and/or licensing documentation where applicable.
• Provides input into and administers assigned budgets (SOGR, Operating & Emergency), ensuring that expenditures are controlled and maintained within approved budgets. Develops, manages and monitors service contracts, within Asset Management, ensuring compliance with corporate standards.
• Directs/coordinates project work, and attends all required site meetings
• Liaises with City Departments, external organizations and contractors to ensure safe work environments, including liaison with City staff to resolve contractor/landlord conflicts Provides input, as requested for lease negotiations/renewals; addresses inquiries related to building services
• Manages the lease agreements and lease agreement renewal process within identified building portfolio and provides leadership on behalf of the section in the area of negotiations with the Corporate Real Estate Management Division
• Develops/implements specifications, guidelines and assists with the development of performance measures for Asset Management
• Develops and monitors preventative maintenance programs for building, facilities and playgrounds within an identified building portfolio and represents Children\'s Services for all city-operated childcare projects
• Implements detailed plans and recommends policies/procedures regarding program specific requirements for child care that affect the identified building portfolio and any of its tenants
• Conducts site visits at all TELCC locations across the City.
• Conducts and attend mandatory visits in order to identify and inventory any outstanding work, deficiencies and repairs.
• Researches playground design and makes recommendations for new designs, including specification work. Assists with issue-specific research initiatives relating to building services
• Represents the Unit/Division on cross-Departments and Intergovernmental initiatives; e.g. Waste Management, Energy Conservation and Health & Safety
• Coordinates support during emergency situations by notifying all identified building-related personnel. Negotiates solutions to temporarily rectify the physical space with building landlords, maintenance staff and insurance agencies and their crews. Co-ordinates and supervises all after hour issues, i.e. security breaches, building failures, etc. Co-ordinates, supervises contractors or liaises with third parties to obtain long term solutions to avoid emergencies from repeating
• Reviews and supervises project work and provides direction to external contractors/consultants as required. Monitors work output and ensures results are achieved within specified time frames and budget restrictions. Supervises and co- ordinates any concerns with hazardous/designated substances to ensure due diligence
• Works with staff of the Project Management Unit to ensure capital plans are prioritized to maintain facilities in a state of good repair.
• Participates in the identification, documenting and advocating for major capital projects & SOGR projects. Assists Project Managers in project delivery in coordination with client.

Key Qualifications: * Experience managing commercial properties in a portfolio with multiple stakeholders e.g. a number of different landlords with varying lease conditions.

• Experience taking a leadership role in working with project teams, external contract consultants and/or construction personnel, in multi-project environments.
• Post-secondary education in a relevant discipline (e.g. Building Science, Facility Management, Construction Methodology or construction related Project Management) or an equivalent combination of education and experience.
• Experience creating and implementing short and long-term budget forecasting for numerous sites.
• Must possess and be able to maintain a valid Province of Ontario, Class \xe2\x80\x9cG\xe2\x80\x9d Driver\'s License and must have daily access to a fully insured and licensed vehicle for on the job use.
• Well-developed project management and administrative skills including the ability to handle multiple tasks concurrently and lead teams in order to meet critical and multiple project deadlines.
• Excellent customer service and interpersonal skills in order to deal with staff at all levels of the organization, contractors, members of the public, agencies etc. in difficult situations.
• Knowledge of applicable legislation including collective agreements, Occupational Health and Safety Act etc.
• Ability to use various software, including Microsoft Word, Microsoft Excel and Project Management software etc.
• Ability to communicate effectively, both orally and in writing at a professional level with senior management, consultants, contractors, staff from various departments/divisions, other agencies and the public and the ability to work effectively in a professional project team environment.
• Highly developed analytical skill and problem-solving skills.
• Knowledge of Barrier Free Design principles, Child Care & Early Years Act, Ontario Building Code, CSA standards, Occupational Health & Safety Act/ WHMIS, Toronto Green Standards, Toronto Accessibility Guidelines including knowledge of how those regulations apply to renovations and repairs.
• Ability to be available to respond to emergencies or other work situations beyond the regular working day, as required, often on short notice.
• Demonstrated commitment to valuing diversity, equity and inclusion and contributing to an inclusive working environment.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City\'s commitment to .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City\'s .

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