Job Description

This position offers a comprehensive benefits & retirement package, generous and flexible vacation benefits, as well as a great work-life balance opportunity!
The Facilities Manager is responsible for the overall physical operations, maintenance, and upkeep of the Students' Union Building (SUB) and other facilities & assets of the University of Alberta Students' Union (UASU).
A key function is serving as the primary liaison between the UASU's in-house staff and the University of Alberta's facilities, trades, and projects teams for major infrastructure, complex repairs, and capital projects.
The role manages facilities, maintenance, and custodial staff, day-to-day tenancy affairs, and building improvements, operating in a process-driven and collaborative manner utilizing digital tools.
What we offer:

• Comprehensive health, dental & vision benefits for you and your family
• Life & disability insurance
• A matching RRSP contribution program
• Generous and flexible vacation benefits & other leave
• An open, supportive, collaborative and innovative organization -- we thrive on the great ideas of our team
• The opportunity to make a difference by working at a not-for-profit organization
• An annual Wellness Spending Account to better your life outside of work
• Additional training & professional development opportunities

Key Job Responsibilities:

• Facilities and Building Operations: Overseeing day-to-day operations, managing in-house custodial and maintenance services, preventative maintenance programs, service contracts, inventory, and operational readiness of the vehicle fleet.
• University Liaison and Capital Coordination: Cultivating relationships with University counterparts, coordinating services from the University and outside contractors, and coordinating facility capital projects.
• Tenant Coordination: Serving as a primary contact for commercial tenants in SUB, handling inquiries, service requests, and assisting with lease administration.
• Staff Leadership and Management: Hiring, training, developing, scheduling, supervising, and disciplining staff, while fostering a positive team culture.
• Safety and Compliance: Ensuring staff adherence to policies, developing and enforcing departmental procedures (including health and safety), coordinating inspections, and maintaining compliance with all relevant regulations.
• Financial, Administrative, and Strategy: Maintaining control over operational costs, contributing to strategic vision and annual operating plans, staying aware of industry trends, and providing direct support to the Managing Director.

Minimum Qualifications:

• Minimum two years of management/supervisory experience and relevant post-secondary education, or an acceptable combination of education and experience
• Experience in general building operations or facility maintenance with a basic understanding of building systems.
• Superior communication, interpersonal, and analytical skills.
• Ability to work responsibly with minimal supervision and manage competing priorities.
• Commitment to high professional and ethical standards and a diverse workplace.
• Proficiency with Google Apps/Microsoft Office, satisfactory Criminal Background Check, and required Intermediate First Aid training.

Additional Preferred Qualifications:

• Experience in project management, change management, lease administration, or relationship management.
• Experience in managing a unionized staff environment.
• Knowledge of accounting and budgeting processes.
• Awareness of the UASU, University of Alberta, or similar organizations.
• Possession of a valid Class 5 or higher driver's licence.
• Possession of a relevant industry or trade certification.

Working Conditions:
Average of 37.5 hours per week, with specific hours including some evenings and weekends as needed. The environment includes time in an office/desk setting and performing operational and physical duties.
Equity and Inclusion:
The UASU's mission is to serve, engage, and represent students. To do that well we need an organization that is representative of the students we serve. We are committed to creating a diverse environment that fosters a sense of belonging and empowerment. We actively encourage applications from members of groups experiencing barriers to equity.
Does the job and the UASU sound like a good fit for you? Apply today -- we're excited to hear from you!
The review of applications will start on December 3, 2025, however, the competition will remain open until filled.
While we thank all applicants for their interest, only shortlisted candidates will be contacted.

Skills Required