Job Description

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We are looking for an experienced Facilities Coordinator to join our team in London, Ontario. This contract position offers an excellent opportunity to work closely with contractors, vendors, and stakeholders to ensure seamless facilities operations. The successful candidate will play a critical role in supporting facility management processes and maintaining a high standard of service delivery.
Responsibilities:

• Coordinate and oversee the performance of contractors to ensure compliance with agreed standards and timelines.

• Manage and track documentation related to facilities operations, including contracts and vendor agreements.

• Develop and maintain strong relationships with stakeholders, landlords, and agents to support operational goals.

• Assist in procurement processes, including sourcing vendors and negotiating service agreements.

• Support financial management tasks, such as processing purchase orders and monitoring monthly accrual reports.

• Conduct regular site inspections, audits, and assessments to ensure safety and compliance with building procedures.

• Implement and monitor risk management and disaster recovery plans for facility operations.

• Maintain the premises in excellent condition by addressing maintenance and operational needs.

• Provide accurate reporting and updates on Key Performance Indicators (KPIs) and Service Level Agreements (SLAs).

• Collaborate on ad-hoc projects and initiatives to enhance operational efficiency.

Requirements:

• Proven experience in facilities coordination or a related role, preferably within a corporate environment.
• Basic proficiency in Microsoft Excel, Word, and Outlook to manage documentation and reporting tasks.
• Strong organizational skills with the ability to multitask and prioritize responsibilities effectively.
• Excellent communication skills, both written and verbal, to interact with vendors and stakeholders.
• Familiarity with financial processes, including purchase orders and accrual reporting.
• Demonstrated ability to conduct site inspections and ensure compliance with safety standards.
• Knowledge of risk management and disaster recovery planning in facilities operations.
• Self-motivated and adaptable, with the ability to work independently or collaboratively as part of a team.

Skills Required