Job Description

:
We are looking for a detail-oriented Facilities Assistant to support our operations in Toronto, Ontario. This is a contract position within the retail industry, offering an opportunity to contribute to essential facilities management tasks. The role involves a variety of responsibilities aimed at maintaining smooth day-to-day operations in a dynamic work environment.
Responsibilities:

• Conduct desk-by-desk assessments to document key numbers and locations.
• Monitor and restock coffee stations to ensure supplies are consistently available.
• Distribute necessary stock items across the facility as required.
• Prepare and install name tags for employees and workspaces.
• Assist with general facilities upkeep and maintenance tasks as assigned.
• Collaborate with vendors and service providers to support operational needs.
• Utilize Computerized Maintenance Management Systems (CMMS) to track and manage tasks.
• Respond to internal requests and inquiries with a focus on customer service and efficiency.

Requirements:

• Previous experience in facilities management or a related field.
• Proficiency with CMMS and other relevant systems such as IBM AS/400 and Kronos Timekeeping.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Familiarity with office operations and vendor coordination.
• Competence in using tools and equipment related to facilities tasks.
• A proactive and service-oriented approach to problem-solving.

Skills Required