Job Description

We are seeking a Facilities Assistant to join our team, based in Toronto, Ontario. This role primarily involves administrative duties related to work orders, budgeting, and data entry in a proprietary work order system. Additionally, it requires dealing with vendors, internal coordination, and general maintenance tasks. This position offers a long-term contract employment opportunity.Responsibilities:

• Accurately process and manage work orders
• Handle administrative duties related to budgeting
• Input data into the proprietary work order system
• Facilitate communication and coordination with internal stakeholders
• Deal with vendors and external clients, ensuring excellent customer service
• Oversee the maintenance of conference rooms
• Perform light kitchen duties as needed
• Undertake any general ad hoc administrative tasks
• Utilize skills in CMMS, Computerized Maintenance Management, Concur, IBM AS/400, Kronos Timekeeping System, About Time and Budget Processes.
• Proven experience and familiarity with CMMS (Computerized Maintenance Management System).
• Proficient in using Concur for managing business expenses.
• Demonstrated knowledge and experience with IBM AS/400 system.
• Proficiency with Kronos Timekeeping System for accurate employee time-tracking.
• Experience with 'About Time' software for mobile resource management.
• Understanding and experience with budget processes, especially within a facilities management context.
• Strong communication skills, both written and verbal, for effective coordination with team members, vendors, and management.
• Ability to manage and maintain conference rooms, ensuring they are ready for meetings and events.
• Exceptional customer service skills, with a focus on providing support to staff and visitors in the facility.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.xc2xa9 2025 Robert Half. By clicking Apply Now, you're agreeing to Robert Half's Terms of Use.Robert HalfRobert Half est la premixc3xa8re et la plus grande firme de solutions de gestion des talents spxc3xa9cialisxc3xa9es au monde, qui met en relation des chercheurs d'emploi hautement qualifixc3xa9s avec des opportunitxc3xa9s au sein de grandes entreprises. Nous offrons...

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