Job Description

ABOUT BETHANY
Bethany Care Society (Bethany) is one of Western Canada's largest not-for-profit providers of care, housing, and community services for seniors and adults with disabilities. Since 1945, Bethany has provided high-quality, person-centred care focused on the unique physical, emotional, and spiritual well-being of our residents and tenants. We create caring communities to support Albertans to age well.
WHY BETHANY?
We offer generous vacation and leave time, competitive salaries, benefits, retirement savings programs and top-ups for maternal leaves. We are committed to employee well-being and giving back to our community. We invest in our people because they are the reason for our success.
For more information, check out this video about .
SUMMARY
The Facilities Administrator supports the efficient operation of facility management activities. This role involves supporting the Operations and Maintenance Manager with the coordination of maintenance tasks, liaising with vendors, keeping records, and supporting the Director regular reporting on compliance with safety and operational standards for all Bethany sites, ensuring a safe, efficient, and welcoming environment. This role supports BCS organizational goals and positive workplace culture.
Essential duties, responsibilities, and performance measures
Maintenance Coordination & Support

• Work closely with the Operations and Maintenance Manager to complete the annual maintenance plan.
• Coordinate work orders and ensure timely completion of maintenance tasks.
• Support facility-related projects and improvements.

Performance Measure Reporting:

• Percentage of work orders completed within the designated timeframe.
• Reduction in maintenance backlog.
• Feedback from stakeholders on project coordination.

Vendor & Contractor Management

• Communicate with service providers and vendors to schedule repairs and maintenance.
• Ensure site supervisors make certain contractors complete work in compliance with safety and operational requirements.

Performance Measures:

• Adherence to service-level agreements (SLAs).
• Timeliness and quality of vendor-provided services.
• Reduction in vendor-related issues or delays.

Safety & Compliance

• Monitor and maintain health and safety compliance.
• Support technicians in performing safety inspections and maintaining logs.
• Ensure proper use of PPE and recommend replacements as needed.

Performance Measures:

• Number of safety compliance violations reported and resolved.
• Successful completion of facility safety audits.
• Incident reduction in facility-related hazards.

Administrative & Inventory Management

• Maintain records of maintenance activities, contracts, and inspections.
• Support Operations and Maintenance Manager with tracking and managing inventory of supplies and equipment.
• Assist with procurement and vendor negotiations.

Performance Measures:

• Accuracy and timeliness of inventory tracking.
• Reduction in supply shortages.
• Compliance with procurement and budget guidelines.

Qualifications
Education

• Diploma or certificate in Facilities Management, Business Administration, or a related field.
• A combination of work experience and training such as in business analytics would be a value-added consideration.

Experience

• 3+ years of experience in facilities or maintenance administration.
• Experience in project coordination or management.
• Knowledge of building systems and maintenance practices.

Added Value

• Experience using CMMS/IWMS facility management software.
• Diploma, certificate or experience in business analytics.
• Background in healthcare or long-term care facility management.
• Knowledge of health and safety regulations.

Additional Essential Skills

• Strong organizational and problem-solving skills.
• Ability to communicate effectively with various stakeholders.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Willingness to continue learning and growing.

Service Excellence:
At Bethany, Service Excellence is the core of our mission. It empowers our team to strive for the best in every interaction and reinforces our commitment to exceptional service experiences for our residents, tenants, families, and colleagues. Together, we are dedicated to "Creating Caring Communities."
LEADS:
LEADS in Caring Environment framework is the foundation of Leadership Development at Bethany. The framework represents key skills, behaviors, and knowledge needed to be an effective leader. The domains and capabilities include,

• LEAD SELF: Demonstration of self-awareness, personal development, personal responsibility and character. Represents Bethany professionally and demonstrates strong customer focus.
• ENGAGE OTHERS: Demonstration of working cooperatively and productively with others to achieve results and effectively contribute to the diverse teams, work groups and Bethany overall.
• ACHIEVE RESULTS: Demonstration of aligning with Bethany priorities, measuring/evaluating and/or setting/supporting direction, and measuring and evaluating outcomes.
• DEVELOP COALITIONS: Demonstration of building constructive partnerships, commitment to service, collaboration amongst diverse groups and mobilizes knowledge.
• SYSTEMS TRANSFORMATION: Demonstration of championing change, embracing innovation/ continuous improvement, systems/critical thinking that contributes to improvement.

Position Information:

• Posting Number: 25-9089
• Position Number: CDR-CP53-001
• Location: Bethany Corporate Services
• Classification: Facilities Administrator
• Union: Non-Union
• FTE: 1.00
• Position Type: Full-Time
• Hours of Work: Monday to Friday (8:00AM to 4:15PM)
• Position Start Date: Pending Application
• Posting End Date: Until filled

How to Apply:
Like what you see and think you have what it takes to join our team?
*INTERNAL APPLICANTS* Internal applicants must utilize their @bethanyseniors.com email address in order to be considered for the role; failure to do so may result in omission from the selection process.
Apply Online at: by submitting your resume and cover letter.
All applicants are thanked for their interest. Only those selected to move forward will be contacted.
Bethany Care Society is an equal opportunity employer.
Successful candidates will be required to obtain a Criminal Background Check and provide proof of all mandatory immunizations.
Bethany Care Society complies with the Personal Information Protection and Electronic Documents Act (PIPEDA). By forwarding your resume to Bethany you are consenting to the collection and use of your personal information for this job competition. Your information will be kept strictly confidential.