Job Description

About Us:

Aurora Plastic Surgery is a well-established and in-demand plastic surgery clinic led by Dr. Bimpe Ayeni, a board-certified plastic surgeon with a long-standing reputation for excellence in surgical and non-surgical care. As we expand into a newly constructed, private surgical facility in Aurora, we are also adding a medical aesthetics division to complement our surgical services.

We are seeking a dedicated and experienced

Medical Administrator

to join our team. This role is ideal for someone who is highly organized, professional, and thrives in a structured, fast-paced medical environment.

Position Overview:

As our Medical Administrator, you will be responsible for ensuring the smooth and efficient daily operations of the clinic, including administrative support for both the surgical and aesthetics teams. This is a

permanent, in-person role

with a clear scope of duties and defined hours. While we are expanding, our clinic is not a start-up -- this position is part of a stable and high-performing practice.

Key Responsibilities:

Greet and assist patients and visitors in a friendly, professional manner Manage phone lines and email correspondence promptly and courteously Schedule appointments and coordinate follow-ups using EMR software Maintain accurate medical records and ensure patient confidentiality Assist with general office duties such as filing, data entry, and correspondence Support basic content posting on our social media channels (optional, not core) Work closely with the medical team to ensure a seamless patient experience Uphold clinic protocols, policies, and standards of care

Qualifications:

Minimum 2 years of experience in a medical or dental administrative role Familiarity with EMR systems (ACCURO and/or NOVARI preferred) Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Comfortable with technology and basic content posting on social platforms Ability to maintain professionalism and discretion at all times Prior experience in surgical, dermatology, or aesthetic practices considered an asset Experience as a dental office manager or similar role is a plus

Position Details:

Schedule:

Monday to Friday, 9:00 AM to 5:00 PM (40 hours per week)

Location:

In-person, Aurora, Ontario

Compensation:

Competitive hourly wage based on experience

Pay Schedule:

Bi-weekly via direct deposit

What We Offer:

A position within a respected, stable, and growing plastic surgery practice A structured work environment with clear duties and expectations Opportunities for professional growth as the clinic expands into aesthetics A collaborative and supportive team culture

How to Apply:

Please submit your resume and a cover letter outlining your relevant experience and why you would be a great fit for this role. Only qualified candidates will be contacted for an interview.

We look forward to hearing from you!

Job Types: Full-time, Permanent

Pay: $18.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

On-site parking
Ability to commute/relocate:

Aurora, ON L4G 3X8: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

As we grow our clinic and expand into the medical esthetics field, we rely on our team to help build and promote our brand. Can you share an example of a time when you helped grow a business or service, either through creative marketing, enhancing client experiences, or improving operational efficiency? How did you contribute, and what was the outcome?
Experience:

Medical Admin: 5 years (preferred)
Language:

English (required)
Location:

Aurora, ON L4G 3X8 (preferred)
Work Location: In person