Job Description

Overview

We are seeking a dedicated and highly organized Executive Support Officer to join our team. This role is essential in providing administrative support to executives, ensuring smooth operations within the office. The ideal candidate will possess strong clerical skills, exceptional organizational abilities, and a professional demeanor to manage various tasks efficiently.

Duties

Provide comprehensive administrative support to executives, including managing schedules and appointments using Outlook Calendar. Handle front desk responsibilities, greeting visitors and managing incoming calls with excellent phone etiquette. Maintain organized filing systems for documents and records, ensuring easy access and retrieval of information. Bookkeeping tasks using QuickBooks and Jonas Premier, including AR, AP invoicing, Payroll and tracking expenses. Prepare reports, presentations, and other documents as required by the executive team. Coordinate meetings and events, including logistics such as venue booking and catering arrangements. Support office operations by managing supplies inventory and ordering as needed. Collaborate with other departments to facilitate communication and project coordination.
Qualifications:

Proven experience in an administrative or executive assistant role is preferred. Familiarity with office software applications, particularly QuickBooks and Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Excellent written and verbal communication skills are essential for interacting with internal teams and external stakeholders. Attention to detail is crucial for maintaining accurate records and documentation.
Preferred Qualifications:

Experience in [ Mechanical, Elecrical Contracting, HVAC Service]. Familiarity with project management tools & the construction industry ( Jobber, Jonas Premier). Post-secondary education in business administration or related field.
We look forward to welcoming an enthusiastic Executive Support Officer who thrives in a dynamic environment and contributes positively to our team!

Job Type: Full-time

Pay: $21.50-$40.25 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care On-site parking
Work Location: In person