Job Description

Job Posting: Executive & Personal Assistant to the Vice President of Construction

Location:

North Vancouver

Position Type:

Full-Time

About the Role:

We are seeking a highly organized and proactive

Executive & Personal Assistant

to support the Vice President of Construction in both professional and personal capacities as well as day-to-day operations. This hybrid role will include executive and personal assistance, as well as project administration duties. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-moving environment where priorities can shift quickly.

Key Responsibilities:

Provide executive-level administrative support to the VP Construction, including managing calendars, scheduling meetings, and preparing correspondence. Handle travel arrangements, expense reports, and document organization. Manage personal errands, appointments, and household-related tasks to ensure smooth day-to-day operations. Act as the point of contact between the VP Construction and internal/external stakeholders. Assist with project-related tasks such as reviewing documents, monthly invoicing/reporting and tracking deadlines. Liaise with subcontractors, vendors, and clients on behalf of the VP Construction. Support project managers with scheduling, procurement, and documentation as needed. Maintain confidentiality and professionalism at all times.

Qualifications:

Previous experience as an executive assistant, administrative assistant, or similar role (construction or related industry experience is an asset). Strong organizational and multitasking skills. Excellent written and verbal communication. Proficiency with Microsoft Office Suite, Outlook, Adobe and other productivity tools. Ability to work independently, prioritize effectively, and adapt to changing priorities. Demonstrate the capacity to interact with high-pressure or demanding personalities while upholding discretion and professionalism. * Valid driver's license and reliable transportation.