Job Description

About The Embody Lab

The Embody Lab is a global education platform dedicated to advancing the fields of somatics, psychology, and integrative healing. We bring together world-class faculty, cutting-edge programs, and immersive learning experiences to help individuals, practitioners, and organizations deepen their capacity for resilience, growth, and embodied well-being.

Our newest initiative, The Embodied Business Mastermind, is a high-touch program designed to help members grow their businesses with structured support, accountability, and expert faculty guidance. This role ensures participants have a positive, seamless experience through strong coordination, clear communication, and timely operational support.

Role Summary

We are seeking a highly organized

Executive Operations Specialist

to support the Founder of The Embody Lab and manage programs, events, and operational initiatives. This role is approximately

50% executive assistant support

(calendar, scheduling, travel, correspondence, personal tasks) and

50% operations coordination

(program support, events, projects).

This is a

full-time annual contract role

for someone who thrives on detail and precision while also enjoying variety and project coordination.

Key Responsibilities

Executive Assistant (50%)

Manage and optimize the Founder's calendar. Schedule meetings, events, and personal appointments. Coordinate all travel logistics and prepare detailed itineraries. Draft and manage correspondence with discretion. Provide personal support for household/vendor tasks and odd projects.

Operations & Events (50%)

Coordinate The Embodied Business Mastermindprogram: track member participation, manage communications, and ensure a positive member experience. Plan and coordinate events -- virtual sessions, retreats, summits, and speaking engagements. Remotely manage logistics for in-person events, including vendors, venues, and partners. Liaise with contractors, faculty, and external partners to ensure smooth execution. Maintain systems for documentation, contracts, and workflows. Track deliverables and follow up with stakeholders.

Requirements

7-10+ years of experience in Executive Assistant, Operations, or hybrid EA/Ops roles. Strong project management skills; able to plan, track, and deliver projects. Excellent organizational and communication skills. Experience in event planning and coordination (including in-person events). Proficiency with tools such as Google Workspace, Slack, Zoom, and project management platforms (e.g., Asana, Trello, Monday.com). Professional, discreet, and proactive -- able to handle sensitive information. Adaptable and resourceful; thrives in fast-paced, shifting environments. Background in wellness, education, or coaching industries is a plus.

Compensation & Contract

Contract Type: Full-time annual contract (remote, preference for Canada-based candidates) Hourly Rate: $35-$50 CAD/hour (approx. $70,000-$100,000 annually at 40 hours/week) Contractors must be able to invoice as independent contractors and are responsible for their own taxes and benefits.
Job Type: Full-time

Pay: $35.00-$50.00 per hour

Expected hours: 40 per week

Application question(s):

When are you available to start? What is your desired compensation? Have you ever worked for an entrepreneur or early stage company founder before? If so, please provide more details and what made you successful or not successful in that role? * Please confirm you have reviewed the entire job description - and understand this role is 50% executive assistant work and will require you to manage a calendar and travel arrangements.