Job Description

Job Details
Description

Your Next Opportunity Would you like to be a part of Canada\xe2\x80\x99s leading and progressive Business Law firm? McMillan has an exciting opportunity for an Executive Legal Assistant supporting the Chief Client Officer in our Vancouver Office. This unique role will encompass both executive assistant and legal administrative assistant duties. You will provide high-level administrative support of the daily operations to our Partner and Chief Client Officer, including coordinating travel, calendar management and file organization. This is an excellent opportunity for an administrative professional with mid-to-senior level experience who is looking for a new challenge. What You\xe2\x80\x99ll Do As an Executive Legal Assistant, you will be involved in a wide variety of responsibilities including, but not limited to:

• Draft correspondence and documents, including, but not limited to, draft emails for onward transmission to client
• Assist with calendar management and meeting preparations including scheduling;
• Organize and prepare materials and presentations for meetings both virtually and in-person;
• Create, update and maintain organizational charts for tracking of funds, current projects and upcoming events;
• Coordinating with lawyer and travel agent on travel arrangements and ongoing travel management;
• Monthly docketing;
• Assist with invoice management and arrange monthly accounting with billing coordinator;
• Manage and handle incoming/outgoing mail and couriers;
• Assist with completing yearly items related to Law Society and external parties compliance;
• Work on Firm and Management initiatives and projects.

What You Bring You have completed a post-secondary diploma or certificate in administration. Your history includes 3-5 years of administrative experience in a high volume, fast-paced environment. You have exceptional client service skills and communicate in a professional manner, exercising discretion and tact. You demonstrate the ability to handle stress and multiple tasks in a composed, calm and professional manner. In addition, this position requires an individual with excellent organizational, communication and written skills. You have the ability to take initiative and work independently. You embrace evolving technology and have strong computer skills, specifically in Microsoft Excel and other Microsoft Office Suite products. You possess a high degree of sensitivity to confidential information, accuracy of work product, and attention to detail. Previous experience in a law firm environment would be considered an asset. McMillan Offers You Growth Mentorship and Support Training as Software Evolves Commensurate Compensation and Benefits Package Fun Work Environment McMillan = You Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services. We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey! Need another reason to consider McMillan? Let\xe2\x80\x99s work together to help you achieve your professional goals and career development. Let\xe2\x80\x99s get started If this position is you, and you reside in or around the Vancouver area, we look forward to hearing from you. Click on the Apply Now button. McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request. McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm\xe2\x80\x99s values.