Job Description

About Shine Windows

Shine Windows and Gutters Inc. is Toronto's leading exterior home service company. We are a growing team known for quality, reliability, and professionalism in window cleaning, gutter maintenance, and exterior power washing. We are seeking a trusted, full-time executive assistant to support both business administration and household operations for the founders.

This is a unique, long-term position that blends

remote business administration/personal assistance

with

in-person household and pet care

responsibilities. You will work closely with the founders to manage communication, scheduling, and financial tasks, while also caring for their small dog,

with an excellent temperament

who requires medical care and companionship.

Candidate Profile

You have strong interpersonal skills and can manage a wide variety of personalities whatever the situation. You have the ability to juggle competing priorities. You have a 'do what it takes attitude' and are ready to provide hands-on support as needed. You are a truly dedicated candidate with no competing obligations looking to devote yourself to your next long-term role.

Schedule

Remote (Business Admin)

- Monday to Wednesday, 8:00am - 3:00pm

Manage emails/calendar and Slack messages for both owners Bookkeeping, payroll processing, and online banking Appointment coordination and calendar management Assist with planning meetings and business travel Maintain documentation via Google Drive and shared digital tools Liaising with staff, vendors and contractors on properties/ in business Manage sensitive matters with a high level of confidentiality and discretion Source and book events or activities as requested/ manage special events Book private travel and accommodations. Create itineraries, be ready and available to support last minute changes Be the main point of contact and accountability for when "something happens" Research and compile information and solutions as needed for owners

In-Person (Household + Pet Care)

- Thursday to Saturday, 3:00pm - 8:00pm

Walk and feed dog at 7:15pm Administer insulin injections and eye drops (training provided) Wash paws as needed, play and spend time with her Light household tasks: laundry, tidying, managing returns, managing inventory, gift buying, tracking expenses, dry cleaning

Pet Sitting

- 6-8 weeks/year (pre-planned)

Overnight care for Cricket during business trips or family travel House-sitting: watering plants, overseeing home

Sunday: Off

Applicant Qualities

3+ years experience as an executive assistant, personal assistant, high profile support, luxury hospitality or household manager

Pet care experience is required; veterinary experience is preferred but not required

Comfortable administering medication or willing to be trained

Tech-savvy: proficient with Slack, Google Workspace (Docs, Sheets, Drive), and strong typing/communication skills

Trustworthy and capable of handling financial and sensitive personal information Self-motivated, organized, and reliable Drivers Licence required Access to a reliable vehicle is an asset

Compensation & Benefits

$65,000/year salary

3 weeks paid vacation

Health benefits included

Training provided for all pet care tasks, including medical routines

Job Types: Full-time, Permanent

Pay: $65,000.00 per year

Benefits:

Dental care Extended health care Life insurance Paid time off
Application question(s):

What experience do you have with pet care or administering medication? Are you comfortable managing payroll, bookkeeping, and financial admin? What software tools or systems do you use regularly for admin work? Are you able to commit to the weekly schedule and pre-planned travel coverage?
Work Location: In person