Job Description

Reporting to the Executive Vice President and Chief Legal Officer, you will have the opportunity to take on significant and diverse responsibilities that will allow you to fully leverage your potential.
What you will do

• Organize and plan the agenda for the project approval committee.
• Ensure the execution of various mandates across different departments.
• Draft various types of documents (agendas, email messages, meeting minutes, etc.).
• Act as the main point of contact for the Executive Vice President, delegate requests, and facilitate the execution of her responsibilities.
• Schedule various meetings, including preparing necessary documents and/or PowerPoint presentations.
• Organize and structure documents intended for board members, ensuring their quality, compliance, and secure distribution.
• Collaborate in coordinating and tracking the steps of the gating process, ensuring liaison with decision-making bodies and internal stakeholders.
• Contribute to the structuring of required documents, planning of meetings, and tracking of associated deliverables.
• Ensure proactive management of the calendar and travel arrangements.
• Responsible for managing emails by establishing an efficient and organized filing system.
• Ensure task follow-up and prioritization, as well as the quality of existing processes.
• Translate various departmental communications.
• Present information in a structured manner as shared by various stakeholders and/or members of the leadership team, notably through PowerPoint presentations.
• Ensure smooth logistical operations, when applicable: making sure any logistical issues (IT, equipment, etc.) are resolved.
• Provide high-quality customer service, both verbally and in writing.

This role could be for you if you have

• 5 years of relevant experience in administrative support within corporate governance and/or internal committee management.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, Visio, PowerPoint, and Outlook).
• Knowledge of Diligent Board (an asset).
• Demonstrates discretion and confidentiality.

• Anticipate needs and/or requirements.

Benefits

• RRSP with up to 5% employer matching

• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement - get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

Skills Required