Job Description

Description
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a .
Location - This role is in-person at North Campus, Edmonton.
Working at the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
Position Summary
The College of Natural and Applied Sciences (CNAS) spans the entire range of scientific teaching and research, from pure and fundamental discovery that advances our understanding of the world around us to the direct application of science and technology that transforms and improves lives and sustains the environment. CNAS is home to over 14,000 undergraduate students and 3,000 graduate students through the Faculties of Agricultural, Life & Environmental Sciences; Engineering; and Science.
The Executive Coordinator to the Dean and Vice-Provost and General Manager (GM) of the College of Natural and Applied Sciences (CNAS) plays a pivotal role in providing high-level administrative and operational support to the college portfolio.
Reporting to the General Manager, CNAS, the Executive Coordinator works in a fast-paced, dynamic environment and provides comprehensive and integrated coordination, tactical support and advice to the Dean and Vice-Provost, General Manager and assigned Associate Deans and Director(s) within the portfolio.
The Executive Coordinator plays a major and diplomatic role in the confidentiality of the College Dean's office and, by extension of the Dean, maintains excellent relationships with internal and external counterparts to ensure open communication and effective and efficient planning, scheduling and responses.
The position requires a strong blend of organizational, communication, and problem-solving skills, coupled with the ability to maintain confidentiality and operate with a high level of professionalism.
The ideal candidate will be a highly skilled professional, with several years of senior level administrative experience whose track record demonstrates the following: excellent written and verbal communication skills; judgement and discretion; ability to execute multiple assignments; quickly shift priorities, think outside of the box, be solution focused all whilst being able to work independently and/or collaboratively as the situation dictates.
Duties

• Provides tactical support to the Dean/Vice-Provost and General Manager (and other CNAS Directors as assigned)
• Manages the Dean/Vice-Provost and GM calendars and email inboxes, which include confidential and sensitive information on university initiatives, announcements and preliminary documents going to committees for approval
• Organizes and/or prepares support materials for meetings involving the strategic direction of the university
• Monitors, develops and manages ongoing and upcoming items to ensure timely and effective decisions and follow-up
• Develops and monitors key milestones through flagging systems to ensure milestones and deadlines for key administrative and operational issues are not missed
• Collection and preparation of confidential, sensitive documentation
• Acts as the primary liaison between the President, Vice Provost, Vice President offices, Faculty Deans and other senior leadership portfolios/units
• Manages the administrative coordination for CNAS

Minimum Qualifications

• Office Administration Diploma (with 7+ years Executive Assistant experience)
• Experience working in a large, complex and unionized environment
• Strong organizational and multi-tasking ability
• Strong leadership and teamwork skills
• Excellent written and verbal communication skills
• Ability to track and monitor financial activities
• Strong MS Office and Google Suite skills

Preferred Qualifications

• Experience supporting executive leadership is considered an asset

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
Note: This opportunity will be available until midnight July 31, 2025, Edmonton, Alberta local time.