Job Description

Your Opportunity:
As the Executive Associate supporting Site Operations in Grande Prairie, you will play a key role in enabling the success of senior leaders and operational teams across the site. In this fast-paced and dynamic environment, you will leverage your exceptional organizational, communication, and problem-solving skills to manage complex calendars, coordinate high-level meetings, prepare critical correspondence and briefing materials, and lead the planning, coordination, and execution of site-based activities and events to support operational priorities and staff engagement. You will be a trusted partner to site leadership, ensuring priorities are managed effectively and sensitive information is handled with discretion and professionalism. This role requires a proactive individual who thrives on anticipating needs, navigating competing priorities, and fostering collaboration across diverse teams and stakeholders. If you are highly organized, adaptable, and committed to supporting leadership excellence within a complex healthcare environment, this is your opportunity to make a meaningful impact on patient care and operational success in the Grande Prairie region. In addition to a competitive rate of pay, AHS currently has a Remote Retention Allowance in place to an annual maximum of $3,000. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay.
Description:
The Executive Associate (EA) provides high-level support to the Senior Operating Officer (SOO) - Area 9, ensuring the smooth operation and strategic advancement of healthcare services. Acting as a key liaison across portfolios and zones, the EA plays a critical role in executive coordination, planning, issue management, communications, and stakeholder engagement. This role operates in a complex, fast-paced environment requiring professionalism, discretion, initiative, and exceptional organizational skills. Working closely with the SOO and Executive Administrative Assistant, the EA ensures continuity in executive operations and provides mutual support as needed. The EA contributes to the success of the Area 9 leadership team by supporting business and operational planning, reporting, projects, internal communications, and committee work. Responsibilities include facilitating collaboration across programs, connecting stakeholders with subject matter experts, and coordinating briefing materials, presentations, newsletters, and recognition activities. As a member of strategic and operational working groups, the EA provides high-level coordination and helps align Area 9 services with provincial priorities.

Classification:

Executive Associate

Union:

Exempt

Unit and Program:

Site Operations

Primary Location:

Grande Prairie Rgnl Hospital

Location Details:

As Per Location

Employee Class:

Regular Full Time

FTE:

1.00

Posting End Date:

15-AUG-2025

Date Available:

25-AUG-2025

Hours per Shift:

7.75

Length of Shift in weeks:

2

Shifts per cycle:

10

Shift Pattern:

Days

Days Off:

Saturday/Sunday

Minimum Salary:

$30.90

Maximum Salary:

$53.08

Vehicle Requirement:

Not Applicable

Required Qualifications:

Diploma or Bachelor's Degree in Health Administration, Business Administration, or a related field (or equivalent experience). Five years' experience in health care or management-level administrative support. Demonstrated ability in executive support, issue management, and project coordination. Highly developed interpersonal, organizational, and written communication skills. Proven ability to manage confidential and sensitive information with discretion. Experience working independently in a large, complex organization and engaging with senior leaders. Strong skills in drafting documents, internal communications, and managing multiple priorities.

Additional Required Qualifications:

As required.

Preferred Qualifications:

Experience with healthcare service delivery, regional operations, or health zone planning. Familiarity with Alberta Health Services structure, systems, and internal communication tools (e.g., Insite, SharePoint).