Job Description

Company Overview

Wingspan Dev Capital Inc. is a fast-growing, dynamic property management company based in Edmonton. We pride ourselves on providing exceptional service and creating lasting relationships with our clients. We are currently seeking a motivated, professional, and detail-oriented Executive Assistant/Receptionist to join our team at 2995 2nd Ave W Prince Albert SK. This is a key role within the organization that blends front-line customer service with administrative support, helping ensure smooth operations for both our executive team and clients.

Position Overview

As the Executive Assistant/Receptionist, you will be the first point of contact for visitors, clients, and tenants, ensuring a positive and professional experience from the moment they interact with us. In addition to handling receptionist duties, you will assist with administrative tasks, facilitate communication within the office, and provide essential support to the executive team. This is a great opportunity for someone with excellent communication skills and a passion for organization and customer service.

Responsibilities

• Ensure office efficiency by maintaining common areas cleaned and organized
• Manage front desk operations, greeting visitors and answering inquiries in a professional manner.
• Handle phone systems efficiently, directing calls and taking messages as necessary.
• Oversee and maintain office equipment (facsimile machines, printers, photocopiers, etc....) for uninterrupted function
• Coordinate with IT on all office equipment and replenish supplies as needed
• Identify needs for the office and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
• Ensure that the office kitchen is fully equipped and place regular orders for snacks and drinks
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; maintaining file systems; organizing filling cabinets, mailing and shipping packages; etc....
• Perform other clerical tasks as needed

Skills

• Exceptional customer service skills to create a welcoming environment.
• Strong data entry abilities with attention to detail for maintaining accurate records.
• Proficiency in administrative tasks, including filing and general office management.
• Highly organized and capable of handling multiple tasks while maintaining accurate records.
• Possesses excellent phone etiquette, clear written communication, and the ability to handle inquiries professionally.
• Works effectively with both the executive and property management teams to ensure smooth operations.
• Experience in property management or sales is beneficial, though not required.

Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Receptionist: 2 years (required)

Work Location: In person