Job Description

About Us

We are a fast-growing Security Systems Services & Technology company with over 400 employees, dedicated to innovation and delivering reliable solutions to our clients. Our senior leadership team is seeking a highly organized and proactive

Executive Assistant / Project Coordinator

to provide critical support in managing daily operations, coordinating strategic initiatives, and ensuring seamless communication across departments.

Role Overview

As an Executive Assistant / Project Coordinator, you will work closely with a small group of senior executives to streamline workflows, manage projects, and provide administrative support. This role is ideal for someone who thrives in a dynamic environment, enjoys problem-solving, and has exceptional organizational skills.

Key Responsibilities

Provide executive-level administrative support, including calendar management and meeting coordination. Act as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication. Coordinate and track progress on strategic projects, ensuring deadlines are met and deliverables are achieved. Prepare reports, presentations, and documentation for executive meetings and company-wide initiatives. Organize and facilitate executive team meetings, including agenda preparation, minutes, and follow-up actions. Support executives in prioritizing tasks and managing competing demands. Maintain confidentiality and handle sensitive information with discretion.

Qualifications

Bachelor's degree in business administration, Communications, or related field (or equivalent experience). 3+ years of experience as an Executive Assistant, Project Coordinator, or similar role. Strong organizational and multitasking skills with keen attention to detail. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite, project management tools, and collaboration platforms (e.g., Teams). Ability to work independently and collaboratively in a fast-paced environment.

Why Join Us

Opportunity to work directly with senior leadership and influence key initiatives. Be part of a growing technology company. Competitive compensation and benefits package.
Job Types: Full-time, Permanent

Pay: $55,000.00 per year

Benefits:

Dental care Extended health care Flexible schedule Vision care
Ability to commute/relocate:

Toronto, ON M7A 2E5: reliably commute or plan to relocate before starting work (preferred)
Education:

Bachelor's Degree (preferred)
Work Location: Hybrid remote in Toronto, ON M7A 2E5