Job Description

Requisition ID: 388562
Position Number: 20050231
Posting End Date: September 23, 2025
City: Winnipeg
Employer: Winnipeg Regional Health Authority
Site: Grace Hospital
Department / Unit: Office of the Exe Director and CNO - GGH
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date: 10/27/2025
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We're united by a shared commitment to excellent and equitable health care.
Position Overview
Under the general direction of the Supervisor, the incumbent is responsible for: * Providing comprehensive confidential administrative and secretarial support to the Supervisor.

• Overseeing the day-to-day provision of office administration for the Supervisor.
• Liaising with, and maintaining a close working relationship with those who directly report to the Supervisor.
• Liaising and communicating effectively with all levels of staff, government, region and the public.
• Providing administrative support for specified corporate activities and providing back-up coverage for other Executive Assistants.

Experience

• Minimum 5 years previous experience in a senior secretarial/administrative support position required.
• Experience in a large hospital organization desirable.
• Experience writing and implementing office procedures in a collaborative, consultative work environment necessary.
• Experience organizing and coordinating office practices and activities desirable.
• Experience recording and preparing minutes and agendas.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Successful completion of a recognized Administrative Assistant or Secretarial training program required.
• Additional courses in Business Administration/Human Resource Management an asset.

Certification/Licensure/Registration
Not Applicable
Qualifications and Skills

• Independent decision-making and judgment required.
• Ability to set up spreadsheets and databases required.
• Must be well organized and able to establish priorities to meet deadlines and adjust priorities to reflect changing requirements.
• Ability to work independently and communicate effectively with all levels of staff, government, media and the public.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high level of confidentiality.
• Typing 60-80 wpm.
• Demonstrated proficiency in the use of Microsoft Office (Word, Excel, Access, PowerPoint and Outlook).
• Experience with email and computerized calendars.
• Knowledge of the Internet required.
• Basic accounting skills required for the interpretation of financial reports.

Physical Requirements

• Working conditions include expectations for high-level functioning in a fast-paced, high volume output environment, managing sensitive and mission critical information.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Skills Required