Job Description

Overview

Situated on 1032 Logan avenue, 2nd floor. We work closely with Shelly's Bistro as well as Indigenous businesses. As an executive assistant, you would be helping our team with various tasks as assigned along with creating scheduled work to be done every month.

-Our office team consists of <10 people
-Schedule can be negotiated, we are open as early as 7AM and close at 3-4PM Monday-Friday.

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional organizational skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of our office and will involve a variety of administrative tasks that require discretion, professionalism, and excellent communication skills.

Responsibilities

Provide comprehensive administrative support to executives, including managing schedules, arranging meetings, and coordinating travel arrangements. Maintain organized filing systems for both physical and digital documents to ensure easy access and retrieval. Handle phone calls with excellent phone etiquette, addressing inquiries and directing calls as necessary. Assist with clerical duties including typing, data entry, and maintaining office supplies inventory. Collaborate with other departments to facilitate communication and project coordination. Answer the front door and manage reception.

Qualifications

Proven experience as an Executive Assistant or in a similar administrative role is preferred. Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment as well as the ability to take notes and use them. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with QuickBooks is a plus. Excellent proofreading skills with attention to detail in written communication. Strong English proficiency is a must-have.
If you are an enthusiastic individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply.

Job Types: Full-time, Part-time, Permanent

Pay: From $18.00 per hour

Benefits:

Casual dress Dental care Flexible schedule On-site parking
Experience:

Office: 1 year (preferred)
Language:

English (required)
Work Location: In person