Job Description

This high impact role provides confidential administrative and governance support to the CEO, Executive Team and the Board of Directors of VantageOne Credit Union. As the confidential Corporate Secretary, the Executive Assistant ensures the seamless operation of governance processes, manages board and committee documentation, and oversees communication platforms for internal and external stakeholders.

Additionally, the role supports the Vice President, Marketing with technical and administrative tasks. The successful candidate will demonstrate exceptional organizational, communication and digital proficiency to uphold strong executive operations and effective governance practices.

Key Responsibilities:

Provide high level, confidential administrative support to the CEO and Executive Team, including managing calendars, internal communications, and document workflows. Serve as the Corporate Secretary, responsible for organizing and maintaining corporate governance records and ensuring compliance with internal protocols and regulatory requirements. Coordinate all Board and Committee meetings, including scheduling, agenda development, logistics, material distribution, and accurate minute-taking. Maintain and administer secure digital platforms for document sharing, board management and virtual meetings. Support the Vice President, Marketing in coordinating marketing initiatives ensuring compliance on mass member communications and timelines. Foster strong, trust-based relationships with Board Members, executives, staff and external stakeholders, serving as a reliable and professional point of contact. Manage shifting priorities in a dynamic environment with exceptional attention to detail and time management, meeting all deadlines and deliverables. Handle highly sensitive and confidential information with the utmost discretion. Demonstrate flexibility to work evenings and weekends as needed to support Board and management meetings. Contribute to corporate communications, including the coordination and preparation of internal announcements, formal presentations, and stakeholder updates. Take initiative in identifying problems and implementing effective solutions independently and efficiently.

Qualifications:

High school Diploma plus one year of formal education in Administrative Assistant or Executive Assistant programs, Corporate Secretary certification, Marketing, Communications, Business Administration or a related field. 4-6 years' experience supporting executive leadership and marketing departments, including 2+ years in governance or Board-facing capacity. Prior experience in a Credit Union, Financial Institution, or regulated environment is an asset. Proven ability to provide executive-level support to Boards, CEOs and Senior Leadership Teams. Demonstrated excellence in administrative processes, governance coordination, and executive communication workflows. Strong understanding of corporate governance frameworks and knowledge of regulatory bodies such as BCFSA and Stabilization Central. Advance proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, SharePoint and Microsoft Copilot. Experience using Board Management Platforms, Virtual Meeting Tools, Document Management Systems, Intranet and Website CMS, and e-signature tools. Strong ability to leverage digital tools for administrative efficiency and secure governance communications. High level of written and technical communication skills tailored to diverse audiences. Familiarity with mass member communication programs and governance compliant timelines. Ability to facilitate and prepare formal and informal presentations for internal and external stakeholders.

Company Overview:

At VantageOne, we are neighbors helping neighbors. We have been helping our neighbors since 1944 when our first branch was opened in the North Okanagan. We are driven by a strong set of values that guide our actions and define our commitment to our members, clients, and employees. We are passionate about our Members and Clients, we are Action Driven to explore ways to innovation and simplify our member and client experiences, we take Ownership and are Accountable for our actions and we are always striving to Be the Best. In addition, we are dedicated to promoting Diversity, Equity, Inclusion, and Reconciliation (DEIR) in all aspects of our organization.

Our mission is clear: By building strong relationships with our members/clients, we deliver member/client-focused advice and high-quality financial services, fostering growth for both our employees and the communities we serve.

Why Join VantageOne?

Be a part of a values driven organization committed to growing strong member relationships. Contribute to a workplace that values and prioritizes Diversity, Equity, Inclusion and Reconciliation. Work alongside an experienced supportive leadership team. Competitive salary and benefits package aligned with the candidate's experience and skillset. Monthly wage ranges from $4,508.60 to $5,694.81 depending on experience. Opportunity for professional development and long-term career growth. Engage in a collaborative, dynamic, and inclusive work environment.
If you are ready to embrace our values and contribute to our mission of building relationships to strengthen financial ability and work to improve and grow our communities, we encourage you to apply for this position. For full job requirements and duties please visit our website.

To apply, please submit your resume and cover letter to HR@vantageone.net. We welcome applications from all interested; however, only those selected for an interview will be contacted.

The successful candidate will be required to meet fidelity bonding requirements, including completion of reference, criminal record, and credit checks.

Job Types: Full-time, Permanent

Pay: $4,508.60-$5,694.81 per month

Additional pay:

Overtime pay
Benefits:

Company events Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance Mileage reimbursement Paid time off Vision care
Schedule:

Day shift Monday to Friday Overtime Weekends as needed
Work Location: In person