Job Description

We are seeking a highly organized, resourceful, and proactive Executive Assistant to provide comprehensive support across several dynamic and interconnected ventures - In addition to select charitable, personal, and family initiatives. This position plays a pivotal role in ensuring seamless coordination, effective communication, and strategic execution across all professional and personal commitments. The ideal candidate is an exceptional communicator, skilled multitasker, and trusted gatekeeper who can anticipate needs, solve problems efficiently, and maintain the highest level of discretion. A professional presence and ability to interact with a diverse range of clients, partners, and team members are paramount for this role. This is an opportunity to work alongside high-performing professionals in real estate, wellness, and ventureship - Helping to coordinate and elevate multiple growing ventures. You will be a trusted right hand to a driven, values-based leader, with the autonomy to shape systems, improve operations, and contribute meaningfully to a dynamic and purpose-driven organization. Bonus items that motivate and set us apart: o Confidential hiring process o Competitive wages o Paid vacation o Monday to Friday, 9 am-5 pm, with occasional evenings and weekends Responsibilities: o Provide executive-level administrative support to ensure directives are executed efficiently and priorities are managed effectively o Coordinate and synchronize calendars, appointments, and commitments across multiple business and personal domains o Maintain consistent follow-up with partners, clients, and stakeholders to ensure timely responses and deliverables o Manage communication channels, including Zoom, email, and phone correspondence, with professionalism and clarity o Assist in the planning and execution of projects, events, and initiatives across the real estate, wellness, and creative sectors o Support operational processes and identify opportunities for improved organization, workflow, and communication o Handle confidential information with sensitivity, integrity, and discretion at all times Qualifications: o Proven experience in executive or administrative support at the senior leadership level o Exceptional organizational, time management, and prioritization skills (AI, Google Workspace, Microsoft Office, project management software, etc) o Professional presence and ability to interact with a diverse range of clients, partners, and team members o Flexible availability to support varying schedules and occasional in-person responsibilities (vehicle required) o A proactive mindset with a passion for excellence, efficiency, and continuous improvement About Company: CoCalibrate is an innovative solutions provider dedicated to matching top Executive Assistants with top producing Professionals.

Skills Required