Job Description

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will possess strong administrative skills and a proactive approach to managing tasks. This role requires exceptional communication abilities, proficiency in various software applications, and the capacity to handle multiple priorities in a fast-paced environment.

Responsibilities

Provide comprehensive administrative support to executives, including managing schedules and appointments using Zoho Calendar. Maintain accurate records through data entry, filing, and bookkeeping tasks as well as job costing. Handle customer service inquiries with professionalism and courtesy, ensuring a positive experience for all stakeholders. Manage multi-line phone systems, demonstrating excellent phone etiquette while directing calls appropriately. Prepare documents and presentations using the Zoho suite of products, ensuring accuracy through proofreading. Coordinate travel arrangements and itineraries for executives as needed. Assist with the preparation of reports and financial documents utilizing Zoho Books for bookkeeping purposes. Support front desk operations by greeting visitors and managing incoming correspondence. Collaborate with team members to streamline office processes and improve organizational efficiency.

Experience

Proven experience in an administrative or clerical role, with a strong emphasis on organizational skills and attention to detail. Proficiency in the Zoho Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Familiarity with Zoho Books for financial management is preferred but not required. Strong typing skills with an emphasis on accuracy in data entry tasks. Previous experience in customer service roles is highly desirable. Ability to manage multiple priorities effectively while maintaining a high level of professionalism in all interactions. If you are a motivated individual looking to contribute to a dynamic team as an Executive Assistant, we encourage you to apply for this exciting opportunity!
Job Types: Full-time, Permanent

Pay: $44,473.78-$75,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Extended health care Life insurance Paid time off RRSP match Vision care
Education:

Bachelor's Degree (preferred)
Language:

English (required)
Work Location: In person

Expected start date: 2025-09-19