Job Description

Universal Music Canada is Canada's leading music company, engaged in recorded music, music publishing, merchandising, and audiovisual content. Home to the most comprehensive catalogue of recordings and songs across every musical genre, UMC is committed to artistry, innovation and entrepreneurship in broadening opportunities for our artists on both the domestic and world stages as well as creating new experiences for fans.
Universal Music Canada is part of Universal Music Group, the world leader in music-based entertainment.
We are searching for creative, innovative, and passionate people to fill a current vacancy on our team. If you love music and are excited about joining this amazing organization, we would love to meet you!
Executive Assistant
Reporting to President & CEO, Universal Music Canada is seeking an experienced Executive Assistant to join our team on a temporary basis. The Executive Assistant to the President & CEO manages the day-to-day Executive Office and ensures the seamless execution of all administrative tasks. The role also serves as the primary point of contact for internal and external partners on all matters pertaining to the President & CEO. The ideal candidate is diplomatic, professional, personable, detail-oriented, organized, sharp, quick on their feet and able to juggle multiple tasks in an ever-changing work environment, all with enthusiasm and discretion.
How You'll Lead:
Calendar management - organizing and coordinating the day-to-day schedule of the President & CEO including the coordination of external and internal meetings, travel arrangements and accommodations, answering calls, taking messages, minute taking in meetings, preparing outgoing correspondences, presentations and agendas.
Providing all-encompassing administrative, processing invoices and expenses, reconciling corporate credit card bill, ordering products for various requests, keeping track of follow-up items and maintaining file.
Providing support on a variety of ad-hoc projects and initiatives.
Hosting high-profile executives and artists.
Manage executive hospitality, including catered meals for internal and external meetings, events and strategic engagements.
Manage executive gifting including sourcing, ordering, customization.
Coordinate complex travel arrangements, meeting logistics and detailed itineraries.
Other duties as assigned.
What You Bring:
Minimum 5 years administrative experience supporting an executive member, preferably in the entertainment/creative industries.
Ability to work in office Monday through Friday.
Friendly and enthusiastic personality with a professional demeanor in dealing with people.
Excellent organizational and follow-up skills, with the ability to prioritize, take on multiple tasks, meet deadlines and to work in a high pace, and ever-changing work environment.
Discreet while dealing with highly sensitive and confidential information.
Strong sense of responsibility and attention to detail.
Reliable and dependable with a strong work ethic.
A passion for improving work processes for the team and for the company.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) Slack and Internet navigation skills (MAC preferred).
Positivity, passion, a competitive edge, and opinions you can stand behind.
Bold, ambitious, creative thinking; an entrepreneurial style and a growth mindset .
Excellent communication skills anchored by honesty, approachability, and an open mind .
What We Offer:
Competitive Compensation Package includes, benefits, Pension Plan, Savings plan with company matching
2-week paid Winter Break
Summer Fridays
Medical, Dental, Vision and Mental Health Support
Employee Ticket Box
Wellness Program
Universal Music Canada is committed to equity, diversity, and inclusion, and strongly welcomes and encourages applications from Indigenous Peoples, people of colour, women, persons with disabilities, people who are 2SLGBTQIA+, and people from other diverse communities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Job Category: Administrative
Salary Range: $70,000 - $85,000
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Skills Required