Job Description

Executive Assistant
Location: Downtown Toronto, ON (Full-Time, Onsite)
Salary: Up to $100,000 CAD, depending on experience
About Our Client
A boutique venture and investment firm specializing in the mining sector. Focused on strategic investments and portfolio growth, the firm operates with a lean, high-performing team that values discretion, adaptability, and excellence.
About the Role
We're seeking a highly organized, proactive Executive Assistant to provide comprehensive support to senior executives. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and can adapt to a variety of administrative, operational, and stakeholder-facing responsibilities.
Key Responsibilities
Manage executive calendars, travel arrangements, and bookings, including coordinating international or quarterly travel.
Prepare briefing materials, presentations, and reports for investor meetings, portfolio reviews, and strategic initiatives.
Support stakeholder relationships, liaising with investors, portfolio companies, and partners professionally.
Assist with philanthropy initiatives, volunteering events, or community engagements (e.g., church or charitable programs).
Handle expense reports, vendor coordination, and light office management duties.
Maintain confidentiality and discretion in all communications.
Contribute to team efficiency by streamlining processes, troubleshooting issues, and providing ad hoc support.
Preferred / Asset Qualifications
Background in finance, hedge funds, or investment management.
Experience in philanthropy, volunteering, or community engagement.
Proven experience assisting with travel planning and bookings.
Familiarity with HubSpot, Notion, and Nimble is a plus.
Strong multitasking, problem-solving, and adaptability skills.
Work Schedule & Environment
Typical hours: 9:00-5:00 / 8:00-4:00, with occasional evenings/weekends.
Downtown Toronto office, full-time onsite.
Some travel required, approximately once per quarter.
Compensation & Benefits
Competitive salary up to $100,000 CAD, DOE
Comprehensive benefits
Opportunity to work closely with senior executives in a dynamic, high-impact environment

Skills Required