Job Description

In this high-impact role at Sage, you will serve as a trusted partner to a senior C-level executive and provide high-level administrative support to other members of the executive team. You'll work closely with internal and external stakeholders across a fast-paced, global environment.




If you are a proactive thinker, go-getter, self-starter, and master organizer who thrives on anticipating needs and keeping complex operations running seamlessly, this is your opportunity to make a measurable impact. This is a hybrid position based in downtown Toronto, requiring a minimum of three days per week in the office (Note: You are expected to be in the office whenever the C-level executive is on-site. During periods when they are traveling, a minimum of three days per week in the office is required.)




This role is hybrid, 3 days in office, in our Toronto office.

Key Responsibilities

Your Day-to-Day


- Manage complex executive calendars, ensuring priorities are clear and urgent matters receive immediate attention. (Meetings have agenda and outcomes, are associated to OKRs, meetings are de-duped).


- Screen calls, ensuring professional and timely responses, and record messages accurately.


- Coordinate meetings: extend/accept invitations, prepare agendas, secure rooms, equipment, and refreshments.


- Organize logistics for town halls and corporate events, including booking venues, arranging catering, and managing reservations.


- Handle departmental financial functions (invoicing, expenses), ensuring compliance with policies and timelines.


- Disseminate information, coordinate responses, and escalate issues when necessary.


- Arrange and manage complex executive travel, creating detailed itineraries and processing expense reports.


- Handle confidential information with absolute discretion and diplomacy.


- Streamline and manage administrative processes in collaboration with colleagues.


- Support other office administration tasks as required.


- Anticipate needs before they arise, enabling the MD to focus on strategic priorities.




Job Requirements


- Bachelor's degree in Business Administration


- 5+ years' experience supporting multiple senior executives (global or Fortune 500 company preferred)


- Proven ability to handle confidential information with discretion and diplomacy.


- Strong prioritization, time management, and decision-making skills.


- Excellent written and verbal communication skills; bilingualism (French/English) is an asset.


- Advanced proficiency in Microsoft Office Suite, Office 365, travel booking systems, and expense reporting tools.


- Strong business acumen and interpersonal skills, with the ability to build effective relationships.


- Flexibility to work occasional evenings or weekends as needed.


- Comfortable working in a professional yet casual workplace environment.


- Up to 10% travel may be required.




Plenty of perks:


- 100% paid premiums for health, dental, and vision coverage.


- RRSP contribution match (100% up to 4%).


- 35 days paid time off (11 paid holidays, 16 vacation days, 3 personal days, 5 sick days).


- 18 weeks of paid parental leave for birth, adoption, or surrogacy offered 1 year after the start date.


- 5 days paid yearly to volunteer (through Sage Foundation).


- $5,250 tuition reimbursement per calendar year starting 6 months after the hire date.


- Sage Wellness Rewards Program (annual fitness reimbursement).


- Library of on-demand career development options and ongoing training offerings.




What it's like to work at Sage:


Careers homepage - https://www.sage.com/en-us/company/careers/


Glassdoor reviews - https://www.glassdoor.com/Reviews/Sage-Reviews-E1150.htm


LinkedIn page - https://www.linkedin.com/company/sage-software




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